Travel Reimbursement | School of Medicine

Regional Education Travel Reimbursement for Community Rotations

Travel reimbursement is contingent upon fulfillment of LEARNER RESPONSIBILITIES.

You are responsible for:

Washing all linens you have used during your stay (please fold and place clean linen on the foot of the bed)
Cleaning the washroom
Vacuuming and dusting the unit
Cleaning the kitchen (including the fridge - dispose of any unused food)
Taking out the garbage and recycling to designated areas

The next occupant will expect to find the apartment neat and tidy.

TRAVEL REIMBURSEMENT WILL NOT BE PAID IF THESE RESPONSIBILITIES HAVE NOT BEEN MET. IF YOU ARRIVE AT YOUR ACCOMMODATION AND THE PREVIOUS LEARNER HAS NOT FULFILLED THESE RESPONSIBILITIES, PLEASE NOTIFY THE REGIONAL EDUCATION OFFICE IMMEDIATELY (PLEASE ATTACH PHOTOS). FAILING TO REPORT MEANS YOU ARE TAKING RESPONSIBILITY.

Travel Reimbursement Bulletin

Travel Reimbursement Request

The request for reimbursement should be directed to:
Regional Education
School of Medicine
Queen's University
21 Arch Street
Abramsky Hall, 3rd Floor
Kingston, ON K7L 3N6
E-mail: regional@queensu.ca

For reimbursement you will need to provide the following information at the end of your rotation:

Name
Discipline
Student #
Dates of rotation
Email address
Location of rotation
Date of Birth
Mailing Address is NOT required. Please make sure your address and banking information is up to date in SOLUS.

Note: Please allow 4 weeks for receipt of this travel reimbursement.

Postgraduate Specialty Residents Travel Reimbursement (not Family Medicine residents)

Specialty Postgraduate residents (does not apply to DFM residents) doing mandatory rotations in Ontario are reimbursed for travel expenditures to and from their community rotations outside of Kingston. The cost for 1 return trip for each completed two-week time period is available for reimbursement at our standard allowable amount (please refer to our Travel Reimbursement Bulletin for amounts). All travel to offsite clinics is the responsibility of the learner. Requests for further travel reimbursements related to study/program requirements will need to be submitted to the Residency Program and/or Postgraduate Dean. The Postgraduate Residency Program Director identifies the mandatory community rotations.

Undergraduate Clerks Travel Reimbursement

Core Specialty Rotations
Undergraduate Clerks doing core specialty rotations will be reimbursement by the Regional Education Office for the cost of 1 return trip for each completed two-week time period. Please see Travel Reimbursement Bulletin below for set reimbursement amounts. All travel to offsite clinics is the responsibility of the learner.

Core Family Medicine Rotations with ERMEP and ROMP
Undergraduate Clerks completing core Family Medicine rotations in the ERMEP and ROMP regions will be reimbursed according to ERMEP and ROMP’s travel policies (please see updated web pages https://romponline.com/ and https://www.ermep.com/ ).

Core Family Medicine Rotations with NOSM
Undergraduate Clerks completing core Family Medicine rotations in the NOSM area will be reimbursed up to $300 for their travel. If, however, the cost for travel is going to be more, you are responsible for emailing the Regional Education Office prior to making the travel arrangements so that the cost can be approved. All travel to offsite clinics is the responsibility of the learner.

Longitudinal Clerkship Rotations (LIC EAST – Perth, Picton & Brockville)
Funded by ERMEP – please see ERMEP’s website for the travel reimbursement policy.

Longitudinal Clerkship Rotations - Cobourg, Collingwood & Bowmanville
Funded by ROMP – please see ROMP’s website for their travel reimbursement policy.

Travel Reimbursement Deadline:
Travel reimbursement requests must be submitted to the Regional Education office by September 30th of the graduating year of the Clerk Learners and September 30th of the subsequent PG year of the Resident Learners.
Expenses for meals during travel will be the responsibility of the student/resident.
The Regional Education office cannot reimburse rotations at a farther distance than South Eastern Ontario region. Placements organized and funded through ERMEP / NOSM / ROMP / SWOMEN will have travel expenses reimbursed according to the information on their website.