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Travel Reimbursement

Regional Education Travel Reimbursement for Community Rotations

Undergraduate clerks doing core specialty (not FM) rotations and Specialty Postgraduate residents (does not apply to DFM residents) doing mandatory rotations are reimbursed for travel expenditures to and from their community rotations outside of Kingston.

The cost for 1 return trip for each completed two-week time period (or one week Brockville Obs/Gyn rotation) is available for reimbursement at our standard allowable amount (please refer to our Travel Reimbursement Bulletin for amounts). Requests for further travel reimbursements related to study/program requirements will need to be submitted to the Undergraduate Dean or Residency Program and Postgraduate Dean. The discipline specific core Clerkship Director identifies the core community rotation. The Postgraduate Residency Director identifies the mandatory community Postgraduate rotation.

The clerk or resident will need to maintain expenditure receipts for their travel but do not need to submit same to Regional Education office.

Travel reimbursement is contingent upon fulfillment of LEARNER RESPONSIBILITIES.

You are responsible for:

  • Washing all linens you have used during your stay (please fold and place clean linen on the foot of the bed)
  • Cleaning the washroom
  • Vacuuming and dusting the unit
  • Cleaning the kitchen (including the fridge - dispose of any unused food)
  • Taking out the garbage and recycling to designated areas


The next occupant will expect to find the apartment neat and tidy.

TRAVEL REIMBURSEMENT WILL NOT BE PAID IF THESE RESPONSIBILITIES HAVE NOT BEEN MET.
IF YOU ARRIVE AT YOUR ACCOMMODATION AND THE PREVIOUS LEARNER HAS NOT FULFILLED THESE RESPONSIBILITIES, PLEASE NOTIFY THE REGIONAL EDUCATION OFFICE IMMEDIATELY (PLEASE ATTACH PHOTOS).  FAILING TO REPORT MEANS YOU ARE TAKING RESPONSIBILITY.

Travel Reimbursement Bulletin

Travel Reimbursement Request

The request for reimbursement should be directed to: 
Regional Education 
School of Medicine 
Queen's University
21 Arch Street
Abramsky Hall, Room 220
Kingston, ON  K7L 3N6
E-mail: regional@queensu.ca

For reimbursement you will need to provide the following information at the end of your rotation:

  • Name
  • Discipline
  • Student #
  • Dates of rotation
  • Email address
  • Location of rotation
  • Date of Birth
  • Address where you would like your cheque mailed.

If you wish to pick up your cheque at the Regional Education office, 
Abramsky Hall, Room 220 please indicate.
Note: Please allow 4-6 weeks for receipt of this travel reimbursement.

The personal information being collected is collected under the legal authority of the Royal Charter of 1841, as amended. If you have any questions or concerns in this regard please contact us at the Regional Education office - regional@queensu.ca or (613) 533-6000 ext. 78453.

Travel Reimbursement Deadline:
Travel reimbursement requests must be submitted to the Regional Education office by September 30th of the graduating year of the Clerk Learners and September 30th of the subsequent PG year of the Resident Learners.
Expenses for meals during travel will be the responsibility of the student/resident.
The Regional Education office cannot reimburse rotations at a farther distance than South Eastern Ontario region. The Regional Education office will provide information as to other regional funding sources for accommodation and travel allowance reimbursement. Placements organized and funded through ERMEP / NOSM / ROMP / SWOMEN will have travel expenses reimbursed according to the updated web pages for these Regional Educational programs.