QMED Help Tool

For the most up to date information with respect to COVID 19 guidelines and rules at Queen's, please refer to the following websites:

Faculty of Health Sciences COVID 19

Queen's University COVID 19

If you have specific questions, please contact Dr. Cherie Jones, Assistant Dean of Academic Affairs and Programmatic Quality Assurance

If your health or safety, or the health or safety of someone else, is at risk, please call 911 or seek immediate medical assistance or go to the nearest Hospital Emergency Department

THERE IS HELP AVAILABLE NO MATTER HOW DIFFICULT THE SITUATION IS. There are a number of options available for support and counseling

STUDENT MAY:

1. Contact Student Affairs, Learner Wellness Centre to make an appointment.

1. Our Wellness Advisors can meet with you to discuss any concerns
2. All meetings are confidential
3. Email: learnerwellness@queensu.ca Phone: 613-533-6000 X78451

2. Contact Student Wellness Services

1. There is a Queen’s counsellor dedicated to providing services for medical students and residents
2. All meetings are confidential Phone: 613-533-6000 ext. 78264 Identify yourself as a Queen’s Medical Student

3. If you are on a regional rotation, you may contact one of our Student Affairs Contacts Outside of Kingston

4. Faith and Spiritual Life / Interfaith Chaplain's Office

      a. Erin Burns is available for individual counselling on any topic (spiritual, religious, personal, financial, crises)

      b. Email Erin via Chaplain@queensu.ca or visit the website: https://www.queensu.ca/faith-and-spiritual-life/home

Refer to: Student Wellness Services – Urgent Help

If you are concerned about immediate or impending harm to yourself or someone else, please seek immediate assistance from onsite security or other authorities or call 911.

The MD Program is committed to a safe and healthy work environment and encourage you to address your concern. If you have experienced or witnessed a faculty member, other student, resident, other learner, health professional or administrative staff member doing something that was disturbing to you, please reach out.

YOUR FIRST POINT OF CONTACT is the Assistant Dean, Student Affairs via either:

1. Email (learnerwellness@queensu.ca)
2. The Learning Environment Feedback tool that can be found on Elentra here (bottom left corner). All emails submitted through this tool will be reviewed by Dr. Renee Fitzpatrick, Assistant Dean, Student Affairs.

The Assistant Dean, Student Affairs will meet with you in a safe and confidential space to debrief and to discuss next steps, one of which may be to work with the Assistant Dean, Academic Affairs if you have provided explicit consent to do so.

If you feel that you have a conflict with Student Affairs, your option is to contact:

Assistant Dean - Academic Affairs – Dr. Cherie Jones ugmeacademicaffairs@queensu.ca

Options are described in the Student Complaints Policy.

Additional resources outside of the School of Medicine:

1. The University Coordinator of Dispute Resolution (613-533-6095)
2. Human Rights Advisory Services
3. Queen’s Student Accessibility Services (QSAS)
4. Chief of Medical and Academic Affairs, KHSC (613-549-6666 x4205) - christopher.gillies@kingstonhsc.ca
5. Office of the University Ombudsperson

AS SOON AS POSSIBLE, YOU MUST:

1. Percutaneous injury: allow the puncture, cut or abrasion to bleed freely, then wash well with soap under running water

2. Immediately notify the Supervisor, Resident or attending Physician

3. Present to Occupational Health & Safety: Monday – Friday 7:00 am – 4:00 pm. After Hours or weekends: Present to the nearest Emergency Department (or urgent care clinic) within 2 hours of exposure *Refer to the Occupational Exposure to a Bloodborne Pathogen procedure

4. After initial care, follow up with Occupational Health @ HDH within 24 hours Kate.Locke@kingstonhsc.ca 

5. Once physically able, notify the Learner Wellness Centre/Curricular Coordinator of the incident

The Exam is a MIDTERM

AS SOON AS POSSIBLE, YOU MUST PERSONALLY:

1. Contact the Course Director, Year Director, Curricular Coordinator & Assessment Coordinator
2. Obtain response/confirmation of receipt. Resend request if no reply within 48 hours
3. Provide Supporting Documentation if requested

Course Director and Year Director determine whether supplemental examination or reassignment of grade values to other assessments will be considered.

Course Director and Year Director communicates decision and plan to student.

The Exam is a FINAL

AS SOON AS POSSIBLE, YOU MUST PERSONALLY:

1. Contact the Year or Clerkship Director, Curricular Coordinator & Assessment Coordinator
2. Obtain response/confirmation of receipt. Resend request if no reply within 48 hours
3. Provide Supporting Documentation if requested

The Assistant Dean, Academic Affairs & Programmatic Quality Assurance determines the appropriate course of action and communicates outcome/decision to student.

STUDENT:

Registers with Queen’s Accessibility Services (QSAS)

Student Affairs Advisors can assist if desired. Email learnerwellness@queensu.ca, or mdstudentaffairs@queensu.ca.

STUDENT:

Obtains Letter of Accommodation and individualized accommodation plan from QSAS

Forwards copy of Letter of Accommodation to Student Affairs Office at learnerwellness@queensu.ca *Obtains response/confirmation of receipt from Student Affairs

The Student Affairs office will ensure:

Notification and plan is sent to the Assistant Dean, Academic Affairs & Programmatic Quality Assurance

An accommodation plan is communicated to the Student

An accommodation plan is communicated to appropriate curricular leads on a need-to-know basis for implementation

My Leave is URGENT (Immediate & Unplanned)

STUDENT MUST:

1. Contact the Assistant Dean, Academic Affairs & Programmatic Quality Assurance or the Associate Dean, MD Program

*Each have the ability to grant leave immediately and application may be received after the leave has commenced.

2. Obtain response/confirmation of receipt

or

STUDENT MAY:

1. Contact appropriate Faculty Lead and Curricular Coordinator

2. Obtain response/confirmation of Receipt

STUDENT WILL:

Remain in contact with MD Program as directed and provide notification of expected date of return as soon as known

The Assistant Dean, Academic Affairs and Programmatic Quality Assurance will determine best reintegration plan for student Communicate outcome/decision to student 

My Leave is NON-URGENT (Planned in Advance)

Years 1, 2, C1, C2 & C3

STUDENT MUST:

1. Determine if there are any mandatory sessions during time away

2. Seek approval from Teachers and Course Director providing approach for missed sessions

3. For Clinical Skills – Contact Term Director for approval

4. Complete Approval for Time Off. Supply any supporting documentation & plan for make up of missed sessions

5. Obtain response/confirmation of approval

During CLERKSHIP Block Excluding personal days

STUDENT MUST:

1. Notify & Seek approval from the relevant Course Director or Delegate. Determine plan for make up sessions as necessary.

2. Complete Approval for Time Off; Supply any supporting documentation & plan for make up of missed sessions

3. Obtain response/confirmation of approval

4. Notify any Clinical Areas where working

5. In the case of Call – arrange for coverage

Personal Days

STUDENT MUST:

1. Determine if they have days remaining

2. Determine if there are any mandatory sessions or events during time away; plan make up for missed sessions

3. Complete Approval for Time Off 6 weeks in advance

4. Obtain response/confirmation of approval from Coordinator

5. Notify any Clinical Areas where working

6. In the case of Call – arrange for coverage

The Assistant Dean, Academic Affairs & Programmatic Quality Assurance will consider any re-entry requirements based on length of absence Communicate outcome/decision to student

Reference:

• Procedure for Requesting Time Off 
• PRECLERKSHIP_Approval for Time Off Request Form_Sept 2016 (16)
• Request for Approval for Time Off Form - Clinical Rotations