Committees & Policies

MD Program Committees

The MD Program is responsible for the development, operation and continuing review of all processes required for the admission, education and assessment of students enrolled in the MD Degree Program at Queen’s University.

Access to Committee Communities is limited to committee membership.

Committees

Academic Affairs Committee
Recommends to MD PEC policy and practices on matters related to academic experience of MD and QuARMS students

Admissions Committee
Develops and executes admissions policies and processes.

Awards Committee
Oversee the terms, application and awarding of awards available in the School of Medicine.

Communicable Diseases Advisory Group (CDAG)
Oversees all aspects supporting of the Communicable Disease Policy.

Curriculum Committee
Oversees the design, content and operation of all aspects of the curriculum.

Course and Faculty Review Committee (CFRC)
Develops processes for and executes regular performance reviews of all curricular courses and teaching faculty.

Clinical Clerkship Committee
Reports to the Curriculum Committee and provides oversight and leadership for the development and implementation of the Clinical Clerkship curriculum.

Diversity Advisory Panel
Promotes and advances the objectives outlined in the School of Medicine Diversity Statement.

Hospital Liaison Committee Established to ensure appropriate coordination between hospital and the UGME program leadership, with the goal of optimizing the educational environment.

Teaching, Assessment and Learning Committee (TALC)
Oversees teaching methods and policies, faculty development and the promotion of innovation and scholarship.

MD Program Executive Committee (MD-PEC)
Oversees the entire undergraduate MD program. Responsible for policy making and action on all committee recommendations.

Professionalism Advisory Committee (PAC)
Reviews reports from faculty members, staff, preceptors, clinicians, other allied health professionals concerning the professional conduct of students.

Program Evaluation Committee (PEC)
Develops and executes processes for reviewing the MD program in its entirety.

Progress and Promotion Committee (P & P)
Sets standards for and reviews student progress. Makes recommendations for promotion or remediation, as required.

School of Medicine Academic Council (SOMAC)
Members of the Council have the power to meet and to administer the affairs of the School of Medicine.

Student Affairs Committee
Sets policies and operates processes for student personal support, career counseling and academic support.

MD Program Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at http://www.queensu.ca/secretariat/policies.

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Admissions Policies

Policy #	Title	Effective Date	Last Updated
AD-01v2	Application to the School of Medicine	October 25, 2021	September 16, 2021
AD-02v3	Indigenous Admissions Process	October 25, 2021	August 26, 2021
AD-03v4	Assessment of Graduate Applicants	October 25, 2021	August 5, 2022
AD-05v3	Deferred Registration	October 25, 2021	August 26, 2021
AD-07	Unprofessional Conduct of an Applicant	January 27, 2011	July 2021
AD-08	Police Records Check *Central QHS policy under development	July 25, 2007	July 25, 2007
AD-09	Transfer Student	December 16, 2015	July 27, 2022
AD-10v3	Assessment of QuARMS Students applying to the Undergraduate Medical Education Program Policy	October 25, 2021	August 26, 2021

Student Assessment Policies

Policy #	Title	Effective Date	Last Updated
SA-05 v10	Student Assessment - Procedures for Electronic Examinations - Student Assessment Practices and Procedures	July 1, 2022	September 8, 2022
SA-06 v3	Student Progress and Promotion	July 1, 2019	September 2018
SA-07 v5	Attendance and Absences in MD Program - Procedure for Requesting Approval for Time Off	October 1, 2018	May 12, 2022
SA-08 v2	Academic Accommodation	January 25, 2023	January 25, 2023

Student Conduct Policies

Policy #	Title	Effective Date	Last Updated
N/A	Aesculapian Sociey's Policy: School of Medicine Builiding Acceptable Use Policy	February 29, 2012	Reviewed: September 2022
SC-01	Senate Policy on Academic Integrity Procedures Queen's University Academic Integrity Policy	October 23, 2008	October 24, 2011
SC-02 v5	Student Professionalism Policy	April 21, 2019	November 30, 2022
SC-03	Immunization and Communicable Disease - Procedure on Exposure to a Bloodborne Pathogen - Communicable Disease Screening Protocol	July 27, 2022	July 27, 2022
SC-05 v3	Student Complaints Policy	July 22, 2010	November 30, 2022
	Queen's Student Code of Conduct	September 1, 2021
	Queen's Harassment and Discrimination Prevention Policy	September 1, 2021	May 7, 2021
	Policy on Sexual Violence Involving Queen's University Students	December 2, 2016	November 1, 2022

Curricular Component Policies

Policy #	Title	Effective Date	Last Updated
CC-02 v11	Student Observership Policy - Student Observership Procedures	September 1, 2022	September 15, 2022
CC-04 v2	Ethical Conduct of Clinical Teaching Encounters	November 28, 2019	November 28, 2019
CC-06 v11	Clerkship Electives - Procedure	September 1, 2022	May 12, 2022
CC-20 v1	Conflicts of Interest Policy for MD Program Faculty and Students	November 30, 2022	November 30, 2022
CC-08 v4	Logging of Mandatory Clinical Encounters and Procedures	March 27, 2014	June 2, 2022
CC-10 v4	Teaching and Learning Methodology	January 23, 2020	Janaury 23, 2020
CC-11 v3	Use, Revision, and Dissemination of the Queen's UGME Compentency Framework & MCC Presentations Procedure: Use, Revision and Dissemination of UGME Competency Framework & Medical Council of Canada Clinical Presentations Procedure for Course Directors to Make Changes to Course Content	November 28, 2019	November 28, 2019
CC-12 v3	Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses	November 28, 2019	November 28, 2019
CC-13 v1	Distributed Clinical Site	January 1, 2015	December 17, 2014
CC-14 v3	Clerkship Clinical and Academic Activity	October 22, 2015	November 1, 2022
CC-15 v4	Guest Teacher - Procedures	October 5, 2022	August 11, 2022
CC-16 v2	Audio and/or Video Recording of Learning Events in MD Program	August 1, 2022	July 26, 2022
CC-17 v2	Disruption of Educational Activities	November 1, 2022	October 13, 2022
CC-18 v3	Course and Faculty Evaluation	October 1, 2022	June 8, 2022
CC-19	Extension to Clerkship	March 1, 2018	November 30, 2022

Other Policies and Procedures

Title	Effective Date	Revised Date
Access to Student Records and Privacy Procedure	October 15, 2014	August 31, 2022
DME COFM Ontario Medical School Clinical Rotation Principles and Practices for Faculty Appointment and Dispute Resolution	June 26, 2018	June 26, 2018
International Electives	September 1, 2022	August 31, 2022
Procedure for Approval of Survey-based Research on Medical Students	September 26, 2016	November 11, 2022
Student Vehicle Travel Safety Guidelines	March 2022	March 2022
Visiting Medical Elective Policy for Students Enrolled in a CACMS-Accredited Canadian School	September 1, 2022	August 31, 2022