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Offers & Deferrals

All applicants will receive an email regarding the status of their application to the email that was supplied with their OMSAS application. 

Queen's School of Medicine coordinates the first round of offers with all Ontario Medical Schools. Therefore, applicants who were invited to panel interviews; will receive the results of their application in May, with the exception of MD/PhD & MD/Master’s offers which are typically sent in March and MMTP offers which are typically sent in April.

Please refer to OMSAS’ Important Dates page for admission cycle timeline.

First round offers of Admission will be delivered on the following dates:

TBD - MD/PhD and MD/Master’s applicants

TBD - MMTP applicants

May 9, 2023 - MD/Indigenous/International applicants

Offers will be delivered on a rolling bases until the class has been filled. Information on an applicant’s waitlist position or any further information relative to our wait list process will not be provided. Once the class has been filled, an email will be sent to applicants remaining on the waitlist.

It is the responsibility of the applicant to monitor their email and all associated email folders during the application process. This includes ensuring that email inboxes are able to receive incoming mail. Applicants who receive an offer must respond by the deadline stipulated in the email. Any offers not answered by the deadline, will be set to declined.

For these reasons, it is important that if you change your email from the one appearing on the OMSAS application that you let us know. If you wish to update your email address, click here.

***ATTENTION***

 All offers are conditional.  

When fulfilling the conditions of your offer, it is imperative that you follow the instructions as listed. Failure to follow the submission instructions and deadlines may result in your offer being rescinded.

How to submit your documents:

  • MUST be in PDF format
  • MUST be titled with your last name, first name, and the name of the document.

(i.e., LAST NAME_FIRST NAME_NAME OF DOCUMENT)

  • DO NOT combine documents into one PDF unless specified
  • DO NOT send multiple emails with separate documents. Please wait until you have gathered all requested documentation and send in one email to the appropriate email address.
  • Follow the information below for where to send each document.

Requests for deferred registration will be considered by the Admissions Committee from highly qualified students wishing to complete the requirements for their undergraduate or graduate degree before enrolling in the School of Medicine.

Requests for deferral are limited and will be considered as they are received and must be received within 7 days of acceptance of your offer to be considered. Acceptance of your offer requires you to accept on OMSAS, accept on SOLUS and pay your deposit. Normally, deferred registration will be granted for one year. Deferral requests after June 30, prior to the commencement of medical school will generally not be accepted.

A request for deferral letter must be emailed directly to the Queen’s School of Medicine Admissions Office.

Please review policy AD-05 v3

Item

Condition

Where to Submit/Complete

Condition Deadline

1

Accept offer

 

On OMSAS and SOLUS (Queen’s student platform)

by the stipulated deadline in the offer

2

Pay a non-refundable deposit of $1050. This amount is applied to the minimum tuition payment.  (*Please note payment processing can take up to 3-5 business days. You may wish to submit a copy of your proof of payment prior to the deadline should you be concerned that your deposit takes longer to process.*)

To Queen’s University (SOLUS)

by the stipulated deadline in the offer

3

Maintain an academic standing that is acceptable to the Admissions Committee and complete all required credits. (The minimum acceptable GPA would normally be 3.0 on a 4.0 scale for OMSAS applicants)

At your current educational institution

June of the year of application

4

Provide an official final transcript for the requirements for entry into the MD program. (This includes all course work at the graduate or doctoral level of study).

*ONLY REQUIRED IF YOU HAVE COMPLETED ADDITIONAL EDUCATION SINCE THE TIME OF YOUR OMSAS APPLICATION

To OMSAS

June 30th of the year of application

5

Submit Graduate Completion Letter (if applicable). If you are a graduate student, you are required to submit a letter from your supervisor confirming your graduate degree requirements will be completed by August 1, 2022. Please have the School of Graduate Studies/Registrar's office send this letter directly to us as a PDF. Completion letters must be on letterhead.

Email to Admissions:

queensmd@queensu.ca 

 

July 17th of the year of application

6

Evidence of Canadian citizenship, a copy of your Canadian passport, birth certificate or certificate of Canadian citizenship, or proof of Canadian permanent residency.  A Social Insurance Number does not fulfill this requirement.

Must be submitted as a PDF

(Please ensure the document is legible for print)

Email to Admissions:

queensmd@queensu.ca 

 

July 17th of the year of application

7

Submit Vulnerable Persons Police Sector Check at the candidate’s expense.

 (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

If you require a Toronto Police service screening form, please contact our office. 

Information Regarding Police Records Check:

  • All students who accept an offer of admission into a Medical, Residency, Nursing or Rehabilitation Therapy program will provide evidence of a Police Check and Vulnerable Sector Screening, conducted at their expense, before they will be permitted to register in the program.
  • An applicant or student who submits false, misleading, or incomplete information about a criminal charge or criminal record may be subject to sanction by the School of Medicine and/or the University.
  • As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, students are required to complete and submit the results of a Vulnerable Persons Police Record Check, at their own expense prior to the commencement of Medical School.  This process must be initiated through your local police service.
  • Police forces may use slightly different language to describe the various levels of Records Checks available. Please be sure that the check you undergo includes at least a check of local records, as well as the RCMP’s CPIC, and the register of pardoned sexual offences (vulnerable sector screening).  This high level of check is the one required by volunteer and other agencies who serve children and other vulnerable populations.  As these checks can take several weeks, we recommend that you begin the process as soon as possible to ensure compliance with our deadline.
  • The majority of students will have checks resulting in a “clear” report, indicating that no police record was found. A very few students may receive a “not clear” report. There are many circumstances that could lead to this finding, and each such case will be considered individually. The School of Medicine reserves the right to revoke an offer of admission or cancel registration based on a review of this Report.
  • If you have ever been convicted of a criminal offence for which you have not received a pardon, you are strongly urged to consult with your provincial College of Physicians and Surgeons, as medical graduates with criminal records may not be eligible to receive licensure to practice medicine.

Email a copy to Admissions:

queensmd@queensu.ca 

 and

All students are required to submit the original to our office.

Mail official hard copies of the Police Record Check to our Admissions Office at:

UGME Admissions
80 Barrie Street
Kingston, ON
K7L 3N6
 
or,

Email official digital copies of the Police Record Check to our Admissions Office to:

 queensmd@queensu.ca 

 

July 17th of the year of application

8

Submit completed AFMC Immunization and Testing Form 

Submit as PDF, with title "Last Name_First Name_Meds26 AFMC"

(MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

Form must be fully completed by your health care provider. Queen’s students are required to provide a recent serology report for Hepatitis C and HIV testing on admission to medical school. This requirement will be updated again prior to clerkship.

NOTE: The length of time this process can take to acquire all necessary vaccinations, follow up, testing and documentation is often greatly underestimated. Please review the Communicable Diseases Protocol

 If you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

If applicable, they will submit the inquiry to the Occupational Health Nurse for an appropriate response. Please allow 2-5 business days

Email to Queen's Learner Wellness learnerwellness@queensu.ca

July 17th of the year of application

9

Submit Novel coronavirus disease (COVID-19) Completed Vaccination

Submit as PDF, with title "Last Name_First Name_Meds26 COVID IMMUNIZATION"

(MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

Novel coronavirus disease 2019 (COVID-19) vaccination is required for clinical teaching activities and clinical placements. Medical learners should follow NACI recommendations on the use of COVID-19 vaccines. Medical learners who choose not to have COVID-19 vaccination should be notified that university and hospital policies may preclude them from clinical teaching and/or clinical placements that are curricular requirements.

You are responsible to receive the vaccine at your earliest convenience and when available, providing confirmation

 FAQs can be found on our QMED Help Tool.

If you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

Email to Queen's Learner Wellness learnerwellness@queensu.ca

July 17th of the year of application

10

Ability to meet the standards for entry in the medical degree program as stated in the document "Essential Skills and Abilities Required for Entry to a Medical Degree Program"

 

 

Offers of admission may be rescinded if the selected candidate fails to meet any admission requirement or any one of the conditions of their offer.