Item

Condition

Where to Submit/Complete

Condition Deadline

1

Accept offer

On OMSAS and SOLUS (Queen’s student platform)

by the stipulated deadline in the offer

2

Pay a non-refundable deposit of $1050. This amount is applied to the minimum tuition payment.  (*Please note payment processing can take up to 3-5 business days. You may wish to submit a copy of your proof of payment to queensmd@queensu.ca prior to the deadline should you be concerned that your deposit takes longer to process.*)

To Queen’s University (SOLUS)

by the stipulated deadline in the offer

3

Maintain an academic standing that is acceptable to the Admissions Committee and complete all required credits. (The minimum acceptable GPA would normally be 3.0 on a 4.0 scale for OMSAS applicants)

At your current educational institution

June of the year of application

4

Provide an official final transcript for the requirements for entry into the MD program. (This includes all course work at the graduate or doctoral level of study).

*ONLY REQUIRED IF YOU HAVE COMPLETED ADDITIONAL EDUCATION SINCE THE TIME OF YOUR OMSAS APPLICATION YOUR TRANSCRIPT HAS BEEN UPDATED.

To OMSAS

June 30th of the year of application

5

Submit Graduate Completion Letter (if applicable). If you are a graduate student, you are required to submit a letter from your supervisor confirming your graduate degree requirements will be completed by August 1 of the year you enter our program. Please have the School of Graduate Studies/Registrar's office send this letter directly to us as a PDF. Completion letters must be on letterhead.

Email to Admissions:

queensmd@queensu.ca 

July 17th of the year of application

6

Evidence of Canadian citizenship, a copy of your Canadian passport, birth certificate or certificate of Canadian citizenship, or proof of Canadian permanent residency.  A Social Insurance Number does not fulfill this requirement.

Must be submitted as a PDF

(Please ensure the document is legible for print)

Email to Admissions:

queensmd@queensu.ca 

July 17th of the year of application

7

Submit Vulnerable Persons Police Sector Check at the candidate’s expense.

 (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

If you require a Toronto Police service screening form, please contact our office. 

Information Regarding Police Records Check:

• All students who accept an offer of admission into a Medical, Residency, Nursing or Rehabilitation Therapy program will provide evidence of a Police Check and Vulnerable Sector Screening, conducted at their expense, before they will be permitted to register in the program.
• An applicant or student who submits false, misleading, or incomplete information about a criminal charge or criminal record may be subject to sanction by the School of Medicine and/or the University.
• As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, students are required to complete and submit the results of a Vulnerable Persons Police Record Check, at their own expense prior to the commencement of Medical School.  This process must be initiated through your local police service.
• Police forces may use slightly different language to describe the various levels of Records Checks available. Please be sure that the check you undergo includes at least a check of local records, as well as the RCMP’s CPIC, and the register of pardoned sexual offences (vulnerable sector screening).  This high level of check is the one required by volunteer and other agencies who serve children and other vulnerable populations.  As these checks can take several weeks, we recommend that you begin the process as soon as possible to ensure compliance with our deadline.
• The majority of students will have checks resulting in a “clear” report, indicating that no police record was found. A very few students may receive a “not clear” report. There are many circumstances that could lead to this finding, and each such case will be considered individually. The School of Medicine reserves the right to revoke an offer of admission or cancel registration based on a review of this Report.
• If you have ever been convicted of a criminal offence for which you have not received a pardon, you are strongly urged to consult with your provincial College of Physicians and Surgeons, as medical graduates with criminal records may not be eligible to receive licensure to practice medicine.

Email a copy to Admissions:

queensmd@queensu.ca 

 and

All students are required to submit the original to our office.

Mail official hard copies of the Police Record Check to our Admissions Office at:

Email official digital copies of the Police Record Check to our Admissions Office to:

 queensmd@queensu.ca 

July 17th of the year of application

8

Submit completed AFMC Immunization and Testing Form 

Submit as PDF, with title "Last Name_First Name_Meds27 AFMC"

(MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

Form must be fully completed by your health care provider. Queen’s students are required to provide a recent serology report for Hepatitis C and HIV testing on admission to medical school. This requirement will be updated again prior to clerkship.

NOTE: The length of time this process can take to acquire all necessary vaccinations, follow up, testing and documentation is often greatly underestimated. Please review the Communicable Diseases Protocol

 If you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

If applicable, they will submit the inquiry to the Occupational Health Nurse for an appropriate response. Please allow 2-5 business days

Email to Queen's Learner Wellness learnerwellness@queensu.ca

July 17th of the year of application

9

Submit Novel coronavirus disease (COVID-19) Completed Vaccination

Submit as PDF, with title "Last Name_First Name_Meds26 COVID IMMUNIZATION"

(MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.)

Novel coronavirus disease 2019 (COVID-19) vaccination is required for clinical teaching activities and clinical placements. Medical learners should follow NACI recommendations on the use of COVID-19 vaccines. Medical learners who choose not to have COVID-19 vaccination should be notified that university and hospital policies may preclude them from clinical teaching and/or clinical placements that are curricular requirements.

You are responsible to receive the vaccine at your earliest convenience and when available, providing confirmation

 FAQs can be found on our QMED Help Tool.

If you have an immunization related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca

Email to Queen's Learner Wellness learnerwellness@queensu.ca

July 17th of the year of application

10

Ability to meet the standards for entry in the medical degree program as stated in the document "Essential Skills and Abilities Required for Entry to a Medical Degree Program"