Offers & Deferrals | School of Medicine

All applicants will receive an email regarding the status of their application. The Admissions office will communicate via the email that was supplied with the applicant’s OMSAS application.

It is the responsibility of the applicant to add @queensu.ca to their safe senders list and to monitor their email and all associated email folders (inbox, spam, junk, etc.) during the application process. This includes ensuring that email inboxes are able to receive incoming mail. Applicants who receive an offer must respond by the deadline stipulated in the email. Any offers not answered by the deadline provided will be set to decline. This action cannot be reversed or changed for any reason. No exceptions. For these reasons, it is important that if you change your email from the one appearing on the OMSAS application you let us know. If you wish to update your email address, click here.

Queen's School of Medicine coordinates the first round of offers with all Ontario Medical Schools. Therefore, applicants who were invited to panel interviews will receive the results of their application in May, with the exception of MD/PhD & MD/Master’s offers which are typically sent in March, and MMTP offers which are typically sent in April.

Please refer to OMSAS’ Important Dates page for the admission cycle timeline.

First-round offers of admission would typically be sent in the following months:

March 2025 - MD/PhD and MD/Master’s applicants

April 2025 - MMTP applicants

May 2025 - MD general stream applicants, Indigenous stream applicants, and Queen’s-Lakeridge Health MD Family Medicine applicants

Offers will be delivered on a rolling basis until the class has been filled. Information on an applicant’s waitlist position or any further information relative to our waitlist process will not be provided. Once the class has been filled, an email will be sent to applicants remaining on the waitlist.

***ATTENTION IMPORTANT INFORMATION BELOW***

All Offers are Conditional

Offers of admission may be rescinded if the selected candidate fails to meet any admission requirement or any one of the conditions of their offer.

Simply submitting your documents does not constitute meeting the conditions of your offer. All documents will be reviewed by our office to ensure they meet the criteria of the condition before you can be enrolled. Therefore it is imperative that you follow the instructions and deadlines listed to ensure your enrollment and participation in the program. Failure to follow the submission instructions and deadlines may result in your offer being rescinded.

Communication

If you are accepting an offer to Queen’s MD Kingston Campus, please communicate with queensmd@queensu.ca.

If you are accepting an offer to the Queen’s-Lakeridge Health MD Family Medicine Program, please communicate with mdfmprog@queensu.ca.

How to submit your documents:

MUST be in PDF format.
MUST be titled with your last name, first name, and the name of the document.

(i.e., LAST NAME_FIRST NAME_NAME OF DOCUMENT)

DO NOT combine documents into one PDF unless specified.
DO NOT send multiple emails with separate documents. Please wait until you have gathered all the requested documentation and send it in one email to the appropriate email address.
Follow the information below for where to send each document.

IMPORTANT: Plan accordingly and give yourself enough time to complete all of the documents by the stipulated deadlines. It is the applicant’s responsibility to notify the appropriate emails prior to any deadlines if they are experiencing issues with meeting those deadlines with the situation and a course of action. Communications of this nature will be reviewed on a case-by-case basis.

Requests for deferred registration will be considered by the Admissions Committee from highly qualified students for exceptional/unforeseen circumstance(s) only as deemed by the Admissions Committee.

Requests for deferral will only be considered after all the steps to accepting an offer are completed and must be received within 7 days of acceptance of your offer. Acceptance of your offer requires you to accept on OMSAS, accept on SOLUS and pay your deposit.

Deferrals are limited are limited and requests are reviewed as they are recieved. Deferred registration requests can only be for one year. Deferral requests after June 30, prior to the commencement of medical school will generally not be accepted.A request for deferral letter must be emailed directly to the Queen’s School of Medicine Admissions Office.

Please review policy AD-05 v4

Computer Requirements

2024/2025

Laptop computers are used extensively throughout the curriculum of the MD Program at Queen’s. It is strongly recommended that all medical students own a laptop computer that has the capacity to access the Internet from their place of residence.

The Internet will be required for such things as:
• Accessing your Queen's University e‐mail account (netid@queensu.ca).
• Accessing on‐line library systems and services.
• Accessing electronic learning resources through Elentra.
• Accessing and contributing to course websites and discussions.
• Accessing SOLUS to update personal information, view grades, etc.

All MD Program examinations will be administered using an electronic testing platform made by Turnitin/ExamSoft called Examplify. Students are required to possess a personal laptop for taking these exams. Personal laptops must meet the following requirements for Examplify compatibility.

Minimum Computer Requirements

PC
• Operating System: 64-bit versions of Windows 10 and Windows 11.
• Alternate versions of Windows 10 and Windows 11, such as Windows RT and Windows 10 and 11 S, are NOT supported at this time.
• If you are using a Microsoft Surface device, S mode is not compatible with Examplify.
• Only genuine versions of Windows Operating Systems are supported.
• The versions of Windows certified for use are Windows 10 22H2, Windows 11 22H2, and Windows 11 23H2.
• The English (United States) Language Pack must be installed.
• ExamSoft does not support tablet devices other than Surface Pro.
• CPU Processor: Non-ARM-based processor supported by your operating system.
• RAM: 4GB of usable RAM or higher
• Hard drive: 4GB or higher of available space.
• For on-site support, and in order to back up the answer files to a USB drive, a working USB port is required. (Newer devices may require an adaptor.)
• For technical troubleshooting, account passwords including BitLocker keys, may be required.
• Internet connection for download, registration, exam download, upload, and some exam features.
• Examplify cannot be run within virtualized environments or environments that require a persistent network (local or otherwise) connections during secure exams. This includes, but is not limited to, VMWare, Parallels, Citrix workspace, virtual disks, streamed images, etc.
• Screen resolution should be at least 1280 x 768. Scaling should be set to 100%.
• Administrator level account permissions

MAC
• Administrator level account permissions
• Monterey, Ventura, and Sonoma
• Only genuine versions of Mac operating systems are supported.
• CPU: Intel, M1, or M2 processor. Devices using Apple’s M1 and M2 processor and Apple Rosetta 2 are supported.
• RAM: 4GB or higher.
• Hard Drive: 4GB or higher available space.
• For on-site support, and in order to back-up the answer files to a USB drive, a working USB port is required (Newer devices may require an adapter).
• For technical troubleshooting, account passwords including device passwords may be required.
• Server version of Mac OS X is not supported.
• Examplify is not compatible within virtualized environments or environments that require persistent network (local or otherwise) connections during secure exams. This includes, but is not limited to, VMWare, Parallels, Citrix workspace, virtual disks, streamed images, etc.
• Internet connection is required for download, registration, exam download and upload.
• Screen resolution should be at least 1280 x 768. Scaling should be set to 100

All offers of admission are conditional upon the submission and review of the following:

Item	Condition	Where to Submit/Complete	Condition Deadline
1	Accept offer	For MD Kingston offers: On OMSAS *and* SOLUS (Queen’s student platform) For Queen’s-Lakeridge Health MD Family Medicine offers: Email mdfmprog@queensu.ca to accept *and* on SOLUS (Queen’s student platform) Our office will then update OMSAS on your behalf.	By the stipulated deadline in the offer
2	Pay a non-refundable deposit of $1050 This amount is applied to the minimum tuition payment. Please note payment processing can take up to 3-5 business days. You may wish to submit a copy of your proof of payment to queensmd@queensu.ca prior to the deadline should you be concerned that your deposit takes longer to process. Submit as PDF, with title "Last Name_First Name_MEDS28 DEPOSIT"	To Queen’s University (SOLUS)	By the stipulated deadline in the offer
3	Maintain an academic standing that is acceptable to the Admissions Committee and complete all required credits. (The minimum acceptable GPA would normally be 3.0 on a 4.0 scale for OMSAS applicants)	At your current educational institution	June of the year of offer
4	Provide an official final transcript for the requirements for entry into the MD program.* (This includes all coursework at the graduate or doctoral level of study). *Only required if you have completed additional education since the time of your OMSAS application or your transcript has been updated.	To OMSAS	June 30th of the year of offer
5	Submit Graduate Completion Letter (if applicable) Submit as PDF, with title "Last Name_First Name_MEDS28 GRDLETTER" If you are a graduate student, you are required to submit a letter from your supervisor confirming your graduate degree requirements will be completed by August 1 of the year you enter our program. Please have the School of Graduate Studies/Registrar's office send this letter directly to us as a PDF. Completion letters must be on letterhead.	For MD Kingston offers email: queensmd@queensu.ca For Queen’s-Lakeridge Health MD Family Medicine offers email: mdfmprog@queensu.ca	July 17th of the year of offer
6	Submit evidence of Canadian citizenship Submit as PDF, with title "Last Name_First Name_MEDS28 CDN" Submit a copy of your Canadian passport, birth certificate or certificate of Canadian citizenship, or proof of Canadian permanent residency. A Social Insurance Number does not fulfill this requirement. Please ensure the document is legible for print.	For MD Kingston offers email: queensmd@queensu.ca For Queen’s-Lakeridge Health MD Family Medicine offers email: mdfmprog@queensu.ca	July 17th of the year of offer
7	Submit Vulnerable Persons Police Sector Check at the candidate’s expense. Submit as PDF, with title "Last Name_First Name_MEDS28 CPIC" (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.) For the Toronto Police, applicants will require our agency code, please contact the respective office that pertains to your offer and visit Toronto Police Service. You may wish to keep a copy for your records. Information Regarding Police Records Check: · All students who accept an offer of admission into a Medical, Residency, Nursing, or Rehabilitation Therapy program will provide evidence of a Police Check and Vulnerable Sector Screening, conducted at their expense before they will be permitted to register in the program. · An applicant or student who submits false, misleading, or incomplete information about a criminal charge or criminal record may be subject to sanction by the School of Medicine and/or the University. · As all medical students undertake significant portions of their education in settings with exposure to vulnerable populations, students are required to complete and submit the results of a Vulnerable Persons Police Record Check, at their own expense prior to the commencement of Medical School. This process must be initiated through your local police service. · Police forces may use slightly different language to describe the various levels of Records Checks available. Please be sure that the check you undergo includes at least a check of local records, as well as the RCMP’s CPIC, and the register of pardoned sexual offences (vulnerable sector screening). This high level of check is the one required by volunteers and other agencies that serve children and other vulnerable populations. As these checks can take several weeks, we recommend that you begin the process as soon as possible to ensure compliance with our deadline. · The majority of students will have checks resulting in a “clear” report, indicating that no police record was found. A very few students may receive a “not clear” report. There are many circumstances that could lead to this finding, and each such case will be considered individually. The School of Medicine reserves the right to revoke an offer of admission or cancel registration based on a review of this Report. · If you have ever been convicted of a criminal offence for which you have not received a pardon, you are strongly urged to consult with your provincial College of Physicians and Surgeons, as medical graduates with criminal records may not be eligible to receive licensure to practice medicine.	For MD Kingston offers email a copy to: queensmd@queensu.ca For Queen’s-Lakeridge Health MD Family Medicine offers email a copy to: mdfmprog@queensu.ca *and* All students are required to submit the original to our office. Mail official hard copies of the Police Record Check to our Admissions Office at: MD Admissions 80 Barrie Street Kingston, ON K7L 3N6 (Consider sending this document using a delivery method that provides a tracking number.) or, Email official digital copies of the Police Record Check to the corresponding email above.	July 17th of the year of offer
8	Submit completed AFMC Immunization and Testing Form For MD Kingston offers: Submit as PDF, with title "Last Name_First Name_MEDS28 AFMC" For Queen’s-Lakeridge Health MD Family Medicine offers Submit as PDF, with title "Last Name_First Name_MEDS28 AFMC MDFM" (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.) Form must be fully completed by your healthcare provider. This requirement will be updated again prior to clerkship. *NOTE*: The length of time this process can take to acquire all necessary vaccinations, follow-up, testing and documentation is often greatly underestimated. Please review the Communicable Diseases Protocol. If you have an immunization-related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca If applicable, they will submit the inquiry to the Occupational Health Nurse for an appropriate response. Please allow 2-5 business days	Email to Queen's Learner Wellness learnerwellness@queensu.ca	July 17th of the year of offer
9	Submit Novel coronavirus disease (COVID-19) Completed Vaccination For MD Kingston offers: Submit as PDF, with title "Last Name_First Name_MEDS28 COVID" For Queen’s-Lakeridge Health MD Family Medicine offers Submit as PDF, with title "Last Name_First Name_MEDS28 COVID MDFM" (MD/PhD & MD/Master’s candidates: this is required the year that you enter the MD component of your combined program.) Novel coronavirus disease 2019 (COVID-19) vaccination is required for clinical teaching activities and clinical placements. Medical learners should follow NACI recommendations on the use of COVID-19 vaccines. Medical learners who choose not to have COVID-19 vaccination should be notified that university and hospital policies may preclude them from clinical teaching and/or clinical placements that are curricular requirements. You are responsible to receive the vaccine at your earliest convenience and when available, providing confirmation FAQs can be found on our QMED Help Tool. If you have an immunization-related inquiry, please email Queen's Learner Wellness learnerwellness@queensu.ca	Email to Queen's Learner Wellness learnerwellness@queensu.ca	July 17th of the year of offer
10	Ability to meet the standards for entry in the medical degree program as stated in the document "Essential Skills and Abilities Required for Entry to a Medical Degree Program"

Offers of admission may be rescinded if the selected candidate fails to meet any admission requirement or any one of the conditions of their offer.