MD Program Executive Committee Meeting Highlights August 24, 2016

Faculty and staff interested in attending MD PEC meetings, should contact the Committee Secretary Faye Orser, (orserf@KGH.KARI.NET)) for information relating to agenda items and meeting schedules.

Lakeridge Comprehensive Clerkship

Plans to develop a comprehensive clerkship at Lakeridge Health in Oshawa are continuing with the search for a Site Lead.  Once the Lead has been hired, options for curriculum at this site will be discussed in detail.  Different clerkship models are being considered for Lakeridge with the intention to allow students to complete their entire clerkship at this satellite location.

Research Review Process

UGME students are constantly asked to participate in research studies that are not directly associated with the Queen’s program.  A new process is being developed to formalize the request/approval of student participation.  It is anticipated that this formalized process will reduce the potential pressure on students from study organizer.   Requests will be reviewed initially by the Educational Development team to ensure all internal requirements are met (i.e. ethics approval, consent forms) before being forwarded for final approval to Dr. Sanfilippo.  Requests that demonstrate a potential for conflict with curricular demands/content will be forwarded to the Curriculum Committee for consideration.  The Aesculapian Society (AS) will then distribute approved study requests to the student body.  Formalized procedures and guidelines are currently being developed and will be posted on the UGME website when finalized.

Student Funding Policy (Conference presentations)

The Faculty Office has finalized its policy on the funding of students who are presenting original work at a conference.  Up to $60,000 will be available annually.  Medical students will now be eligible for up to $1000 over their 4 years in the medical program.  In order to be eligible for this funding, financial support from the research supervisor will be expected.  Details regarding the policy are available here.

Revised Student Assessment Committee Terms of Reference

The Committee approved revised terms of reference for the Student Assessment Committee.  These revised terms may be viewed through:  http://meds.queensu.ca/education/undergraduate/committees

Revisions to the Student Attendance and Absence Policy

The Committee approved minor revisions to the Student Attendance and Absence Policy.  The updated policy can be viewed through:  http://meds.queensu.ca/assets/policies/SA-07%20v3%20-%20Attendance%20and%20Absences%20in%20UGME%20Policy%20-%20August%202016.pdf .  The associated Request for Time Off process is currently being reviewed and will be communicated to students when finalized.

 

All Undergraduate Medical Education policies and terms of reference are available on the UGME website:  http://meds.queensu.ca/undergraduate

Posted on

MD Program Executive Committee Meeting Highlights – December 16, 2015

Faculty and staff interested in attending MD PEC meetings, should contact the Committee Secretary (Faye Orser, (orserf@KGH.KARI.NET)) for information relating to agenda items and meeting schedules.

School of Medicine Building – Flood Repairs

Dr. Sanfilippo was happy to announce that the repairs to the building are wrapping up and classes will resume in the lower lecture theatre as of January 4.  He would like to extend his appreciation to everyone for their patience and efforts to make this term successful despite the space challenges.  Thanks also to Kevin McKegney for his continuing efforts to ensure repairs progressed as expeditiously as possible.

Admissions

Dr. MacDonald reported that the Admissions Committee are looking at several areas which may impact the admission process in future years.  MD PEC was asked for input on topics such as the School’s diversity statement and policy, pipeline programs and whether the School defines itself has having a National or Regional perspective. These issues will be considered in upcoming meetings of MD PEC.

Transfer Student Policy

The Committee approved a newly developed policy relating to MD students from other education institutions requesting transfer into the Queen’s MD program.  This new policy formalizes existing practices and is not intended to alter or change the School’s current approach.

Audio and/or Video Recording of learning events in the UGME Policy

The Committee approved a newly developed policy allowing video recording of UGME lectures.   A pilot project is being established to test the effectiveness and viability of the capturing of lectures for student viewing.

All Undergraduate Medical Education policies and terms of reference are available on the UGME website:  http://meds.queensu.ca/undergraduate

 

Posted on

WF Connell Award – New Terms of Reference Approved at MD PEC

Walter Ford Connell was by all accounts a highly regarded educator and mentor here at Queen’s.  Among many accomplishments he’s remembered for his critical role in the achievement of admitting women to the program and inspirational guidance to many graduating students.

For many years an award in his name has been presented to a faculty member at convocation.  The award has been for ‘greatest contribution to students education’ and is the only teaching award presented.  It is managed by the Aesculapian Society who determine the winner through a nomination and voting process.

This year the Society proposed expanding the award to faculty who are voted as best in three teaching domains:

  • Excellence in Clinical Teaching
  • Excellence in Lectureship
  • Excellence in Mentorship

After input from senior faculty the revised terms were approved by MD-PEC.

It will be great to see this award presented to deserving faculty in these three vital areas at the convocation reception this spring.

Posted on

MD Program Executive Committee Meeting Highlights October 21, 2015

Faculty and staff interested in attending MD PEC meetings, should contact the Committee Secretary (Faye Orser, (orserf@KGH.KARI.NET)) for information relating to agenda items and meeting schedules.

UPDATE: 

The Committee approved amended version of the following policies:

  • Student Professionalism Policy SC-02 v4
    • Supersedes: Professionalism Policy SC-02 (v. 1, 2 & 3)
  • Attendance and Absences in Undergraduate Medical Education Policy
    • Supersedes: Policy #SA-07 v1; Examination Absence Policy (#SA-03); Religious Observance Policy (#SA-04); Absence from Clerkship Policy (#CC-07); and takes precedence over any previously approved policy on attendance

Both policies are effective September 1, 2015.

All Undergraduate Medical Education policies and terms of reference are available on the UGME website:  http://meds.queensu.ca/undergraduate

 

 

Posted on

Policies (new or revised) for Community Input

Prior to a new or amended policy or regulation being submitted for final approval, it must be published for review and comment by faculty and/or students within the School of Medicine.  Feedback received will be directed to the Policy Sponsor.

In the event that major changes are made based on this feedback, a new draft will be posted for additional comments.

In keeping with this procedure the following policies are being posted for comment or feedback:

 

If you wish to comment on any of these documents, please add your feedback to the discussions in this community or email saunderj@queensu.ca

 

Posted on

MD Program Executive Committee Meeting Highlights – March 19, 2015

Faculty and staff interested in attending MD PEC meetings, should contact the Committee Secretary (Faye Orser, (orserf@KGH.KARI.NET)) for information relating to agenda items and meeting schedules.

UPDATE:

Learning Environment Panel:  A panel, assembled to discuss concerns relating to instances of mistreatment of medical students, has released its report and recommendations.  The panel reports that “although Queen’s ranks favorably compared to its peers, more work needs to be done to ensure a positive, safe, and collegial learning environment for our medical students.”  In response to a recommendation from the panel to enhance collaboration with our Educational partners, a Hospital Liaison Committee has been established and the report disseminated to three larger teaching sites.  An implementation group has been assembled to address the other recommendations.

Student Debt Panel:  A panel, assembled to explore the impact of increasing medical student debt, has released its report. The panel found that while the debt is manageable for most students, there are several areas in which the Faculty may be able to provide advice and direction to students.  The recommendations include the development of a more progressive and coordinated curriculum on financial management beginning with counselling on financing to incoming first year students as well as the exploration of ways to moderate the impact of CaRMS and elective expenses.  The report and recommendations will be forwarded to various UGME Committees for response in the upcoming weeks.

Policy on Guest Teachers:  The Committee approved a new policy addressing the inclusion of non-faculty teachers during core learning events.

Student Affairs Committee:  The Committee approved the Terms of Reference for a new Committee to develop all policies and procedures related to health, safety and wellness of MD students.  This Committee will be chaired by Dr. R. Fitzpatrick in her capacity as the Director, Student Affairs.

All Undergraduate Medical Education policies and terms of reference are available on the UGME website:  http://meds.queensu.ca/undergraduate

 

 

Posted on

Proposed New Policy – Comments requested

Prior to a new or amended policy or regulation being submitted for final approval, it must be published for review and comment by faculty and/or students within the School of Medicine.  Feedback received will be directed to the Policy Sponsor.

In the event that major changes are made based on this feedback, a new draft will be posted for additional comments.

In keeping with this procedure the following policies are being posted for comment or feedback:

 

If you wish to comment on any of these documents, please add your feedback to the discussions in this community or email saunderj@queensu.ca

Posted on

Feedback requested on New or Updated Policies

Prior to a new or amended policy or regulation being submitted for final approval, it must be published for review and comment by faculty and/or students within the School of Medicine.  Feedback received will be directed to the Policy Sponsor.

In the event that major changes are made based on this feedback, a new draft will be posted for additional comments.

In keeping with this procedure the following policies are being posted for comment or feedback:

 

If you wish to comment on any of these documents, please add your feedback to the discussions in this community or email saunderj@queensu.ca

Posted on

New Policy – Feedback requested

Prior to a new or amended policy or regulation being submitted for final approval, it must be published for review and comment by faculty and/or students within the School of Medicine.  Feedback received will be directed to the Policy Sponsor.

In the event that major changes are made based on this feedback, a new draft will be posted for additional comments.

In keeping with this procedure the following policies are being posted for comment or feedback:

 

If you wish to comment on any of these documents, please add your feedback to the discussions in this community or email saunderj@queensu.ca

Posted on

MD Program Executive Committee Meeting Highlights – October 15, 2014

Faculty and staff interested in attending MD PEC meetings, should contact the Committee Secretary (Faye Orser, (orserf@KGH.KARI.NET)) for information relating to agenda items and meeting schedules.

UPDATE:

MD PEC and, when applicable, the School of Medicine Academic Council (SOMAC) has now approved all of the following:

  • Terms of Reference
    • Academic Affairs Committee (new)
    • Progress and Promotion Committee (updated)
    • Professionalism Advisory Committee (updated)
    • Student Assessment Committee (updated)
    • Teaching, Learning and Innovations Committee (updated)
    • Program Evaluation Committee (new)
    • Diversity Panel (new)
  • Policies/Procedures:
    • Student Progress and Promotion Policy (updated)
    • Policy on Academic Accommodations (new)
    • Student Professionalism Policy (updated)
    • Student Assessment Policy (updated)
    • Access to Student Records and Privacy Procedure (new)
    • Conflict of Interest Procedural Statement
  • Diversity and Equity Statement (new)

 

All Undergraduate Medical Education policies and terms of reference are available on the UGME website:  http://meds.queensu.ca/undergraduate

The Committee will be hosting an annual retreat November 3 at 5:30 pm to receive and hear annual reports of all of its sub-committees.  Anyone wishing to attend should contact Faye Oser (orserf@KGH.KARI.NET).

 

 

Next Meeting:  November 19, 2014

Posted on