Skip to main content

Committees & Policies

MD Program Committees

The MD Program is responsible for the development, operation and continuing review of all processes required for the admission, education and assessment of students enrolled in the MD Degree Program at Queen’s University.

Access to Committee Communities is limited to committee membership.

Academic Affairs Committee
Recommends to MD PEC policy and practices on matters related to academic experience of MD and QuARMS students

Admissions Committee  
Develops and executes admissions policies and processes.
Awards Committee  
Oversee the terms, application and awarding of awards available in the School of Medicine.
Communicable Diseases Advisory Group (CDAG) 
Oversees all aspects supporting of the Communicable Disease Policy.
Curriculum Committee
Oversees the design, content and operation of all aspects of the curriculum.
Course and Faculty Review Committee (CFRC)
Develops processes for and executes regular performance reviews of all curricular courses and teaching faculty.

Clinical Clerkship Committee
Reports to the Curriculum Committee and provides oversight and leadership for the development and implementation of the Clinical Clerkship curriculum.

Equity, Diversity, Inclusion, Indigeneity, and Accessibility Committee (EDIIA)
Endeavours to mobilize inclusivity to ensure that every student feels welcome and empowered.

Hospital Liaison Committee Established to ensure appropriate coordination between hospital and the UGME program leadership, with the goal of optimizing the educational environment.
Teaching, Assessment and Learning Committee (TALC)
Oversees teaching methods and policies, faculty development and the promotion of innovation and scholarship.
MD Program Executive Committee (MD-PEC) 
Oversees the entire undergraduate MD program. Responsible for policy making and action on all committee recommendations.
Professionalism Advisory Committee (PAC) 
Reviews reports from faculty members, staff, preceptors, clinicians, other allied health professionals concerning the professional conduct of students.
Program Evaluation Team (PET) 
Develops and executes processes for reviewing the MD program in its entirety.
Progress and Promotion Committee (P & P) 
Sets standards for and reviews student progress. Makes recommendations for promotion or remediation, as required.
School of Medicine Academic Council (SOMAC)
Members of the Council have the power to meet and to administer the affairs of the School of Medicine.
Student Affairs Committee 
Sets policies and operates processes for student personal support, career counseling and academic support. 


MD Program Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Policy #


Effective Date

Last Updated


Application to the School of Medicine

October 25, 2021

September 16, 2021


Indigenous Admissions Process

October 25, 2021

August 26, 2021


Assessment of Graduate Applicants 

October 25, 2021

August 5, 2022


Deferred Registration 

October 25, 2021

August 26, 2021


Unprofessional Conduct of an Applicant 

January 27, 2011

July 2021


Police Records Check 

*Central QHS policy under development

July 25, 2007

July 25, 2007


Transfer Student 

December 16, 2015

July 27, 2022


Assessment of QuARMS Students applying to the Undergraduate Medical Education Program Policy

October 25, 2021

August 26, 2021


Policy # Title Effective Date Last Updated
SA-05 v10

Student Assessment 

Procedures for Electronic Examinations 

- Student Assessment Practices and Procedures

July 1, 2022 September 8, 2022
SA-06 v3

Student Progress and Promotion

July 1, 2019

September 2018

SA-07 v5

Attendance and Absences in MD Program

- Procedure for Requesting Approval for Time Off

October 1, 2018 May 12, 2022
SA-08 v2 Academic Accommodation January 25, 2023 January 25, 2023
 Policy # Title Effective Date Last Updated
N/A Aesculapian Sociey's Policy:  School of Medicine Builiding Acceptable Use Policy February 29, 2012 Reviewed: September 2022

Senate Policy on Academic Integrity Procedures

Queen's University Academic Integrity Policy

October 23, 2008 October 24, 2011
SC-02 v5 Student Professionalism Policy April 21, 2019 November 30, 2022

Immunization and Communicable Disease

Procedure on Exposure to a Bloodborne Pathogen

- Communicable Disease Screening Protocol

July 27, 2022 July 27, 2022
SC-05 v3 Student Complaints Policy July 22, 2010 November 30, 2022

Queen's Student Code of Conduct

September 1, 2021  

Queen's Harassment and Discrimination Prevention Policy

September 1, 2021 May 7, 2021

Policy on Sexual Violence Involving Queen's University Students

December 2, 2016 November 1, 2022


Policy # Title Effective Date Last Updated
CC-02 v12

Student Observership Policy 

Student Observership Procedures

October 1, 2023 October 1, 2023
CC-04 v2 Ethical Conduct of Clinical Teaching Encounters November 28, 2019 November 28, 2019

CC-06 v11

Clerkship Electives 

- Procedure

September 1, 2022


May 12, 2022

CC-20 v1 Conflicts of Interest Policy for MD Program Faculty and Students November 30, 2022 November 30, 2022
CC-08 v4 Logging of Mandatory Clinical Encounters and Procedures March 27, 2014 June 2, 2022
CC-10 v4 Teaching and Learning Methodology January 23, 2020 Janaury 23, 2020
CC-11 v3

Use, Revision, and Dissemination of the Queen's UGME Compentency Framework & MCC Presentations

November 28, 2019 November 28, 2019
CC-12 v3 Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses November 28, 2019 November 28, 2019
CC-13 v1 Distributed Clinical Site January 1, 2015 December 17, 2014
CC-14 v3 Clerkship Clinical and Academic Activity October 22, 2015 November 1, 2022
CC-15 v4

Guest Teacher


October 5, 2022 August 11, 2022
CC-16 v2

Audio and/or Video Recording of Learning Events in MD Program

August 1, 2022 July 26, 2022
CC-17 v2 Disruption of Educational Activities November 1, 2022 October 13, 2022
CC-18 v3 Course and Faculty Evaluation

October 1, 2022

June 8, 2022
CC-19 Extension to Clerkship December 1, 2023 October 12, 2023

MD Program Career Opportunities

*New* Academic Advisor Role Description

Please see below for a current list of other career opportunities within the MD Program.

  1. Course Director, 2nd year Clinical and Communication Skills
  2. Clerkship OSCE Lead