Policies & Committees

UGME Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at http://www.queensu.ca/secretariat/policies.

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Admissions Policies

Policy #	Title	Effective Date	Last Updated
AD-01v2	Application to the School of Medicine	October 25, 2021	October 25, 2021
AD-02v3	Indigenous Admissions Process	October 25, 2021	October 25, 2021
AD-03v3	Assessment of Graduate Applicants	October 25, 2021	October 25, 2021
AD-05v3	Deferred Registration	October 25, 2021	October 25, 2021
AD-07	Unprofessional Conduct of an Applicant	January 27, 2011	January 27, 2011
AD-08	Police Records Check	July 25, 2007	July 25, 2007
AD-09	Transfer Student	December 16, 2015	July 27, 2022
AD-10v3	Assessment of QuARMS Students applying to the Undergraduate Medical Education Program Policy	October 25, 2021	October 25, 2021

Student Assessment Policies & Procedures

Policy #	Title	Effective Date	Last Updated
SA-02 v2	Examinations Regulations	September 1, 2014	July 14, 2014
SA-05 v9	Student Assessment	July 1, 2022	April 28,2022
SA-06 v2	Student Progress and Promotion - For the class of QuARMS 2020 please contact the office of Academic Affairs.	July 1, 2019	September 2018
SA-07 v5	Attendance and Absences in UGME	October 1, 2018	May 12, 2022
SA-08 v1	Academic Accommodation	September 1, 2014	July 14, 2014

Procedure #	Title	Effective Date	Last Updated
SA-05P v4	Student Assessment Practices and Procedures	September 1, 2014	November 24, 2016
SA-07P	Attendance and Absences in UGME: Procedure for Requesting Approval for Time Off Undergraduate Medicine	November 7, 2014	October 5, 2016
SA-09Pv3	Electronic Examination Procedure	July 26, 2016	August 31, 2021

Student Conduct Policies & Procedures

Policy #	Title	Effective Date	Last Updated
N/A	Aesculapian Sociey's Policy: School of Medicine Builiding Acceptable Use Policy	February 29, 2012	October 28, 2015
SC-01	Senate Policy on Academic Integrity Procedures	October 23, 2008	October 24, 2011
SC-02 v5	Student Professionalism Policy	September 1, 2015	July 1, 2019
SC-03	Immunization and Communicable Disease	April 21, 2009	June 14, 2013
SC-04	Authorship	July 22, 2010	July 22, 2010
SC-05 v2	Student Complaints Policy	July 22, 2010	March 23, 2016
SC-08	Working Policy with Respect to HB Infected Students	November 14, 2013	March 5, 2014

Procedure #	Title	Effective Date	Last Updated
SC-08P	Communicable Disease Screening Protocol	December 2016	June 2021

Curricular Component Policies & Procedures

Policy #	Title	Effective Date	Last Updated
CC-02 v10	Student Observership	May 10, 2021	May 2021
CC-04 v2	Ethical Conduct of Clinical Teaching Encounters	November 28, 2019	November 28, 2019
CC-06 v10	Clerkship Electives	June 1, 2019	June 1, 2019
CC-08 v3	Logging of Mandatory Clinical Encounters and Procedures	March 27, 2014	June 2, 2022
CC-10 v4	Teaching and Learning Methodology	January 23, 2020	Janaury 23, 2020
CC-11 v3	Use, Revision, and Dissemination of the Queen's UGME Compentency Framework & MCC Presentations	November 28, 2019	November 28, 2019
CC-12 v3	Curricular Time in Year 1, Year 2 and the Clerkship Curricular Courses	November 28, 2019	November 28, 2019
CC-13 v1	Distributed Clinical Site	January 1, 2015	December 17, 2014
CC-14 v2	Clerkship Clinical and Academic Activity	October 22, 2015	October 22, 2015
CC-15 v3	Guest Teacher	November 28, 2019	November 28, 2019
CC-16 v1	Audio and/or Video Recording of Learning Events in MD Program	August 1, 2022	July 26, 2022
CC-17 v1	Disruption of Educational Activities	July 1, 2016	May 18, 2016
CC-18 v2	Course and Faculty Evaluation	July 1, 2016	September 18, 2017
CC-19	Extension to Clerkship	March 1, 2018	March 1, 2018

Procedure #	Title	Effective Date	Last Updated
CC-02P v7	Student Observerships Procedure	September 1, 2019	July 26,2019
CC-06P v4	Clerkship Electives Procedure	August 17, 2011	June 1, 2019
CC-11P v4	Use, Revision and Dissemination of UGME Competency Framework & Medical Council of Canada Presentations Procedure		Sept 28, 2017
CC-15P v2	Guest Teacher Procedure		November 28, 2019
CC-16P	Procedure for Course Directors to make changes to Course Content	January 30, 2014	January 30, 2014

General Component Policies

Policy #	Title	Effective Date	Last Updated
G-02 v2	International Electives	March 1, 2016	May 17, 2017
G-03 v1	Visiting Medical Electives	December 1, 2014	December 1, 2014

Other Policies & Procedures

Title	Effective Date	Revised Date
Access to Student Records & Privacy	October 2014	January 2021
Conflict of Interest Procedures	August 2016	January 2022
Funding for Conferences	August 2016
Survey-based External Research	September 2016
Occupational Exposures and Injuries Procedure	March 28, 2019
Student Vehicle Travel Safety Guidelines	May 19, 2016

UGME Committees

The “Undergraduate Program” is responsible for the development, operation and continuing review of all processes required for the admission, education and assessment of students enrolled in the MD Degree Program at Queen’s University.

Access to Committee Communities is limited to committee membership.

Committees

Academic Affairs Committee Recommends to MD PEC policy and practices on matters related to academic experience of MD and QuARMS students	Terms of Reference
Admissions Committee Develops and executes admissions policies and processes.	Terms of Reference
Awards Committee Oversee the terms, application and awarding of awards available in the School of Medicine.	Terms of Reference
Communicable Diseases Advisory Group (CDAG) Oversees all aspects supporting of the Communicable Disease Policy.	Terms of Reference
Curriculum Committee Oversees the design, content and operation of all aspects of the curriculum.	Terms of Reference
Course and Faculty Review Committee (CFRC) Develops processes for and executes regular performance reviews of all curricular courses and teaching faculty.	Terms of Reference
Clinical Clerkship Committee Reports to the Curriculum Committee and provides oversight and leadership for the development and implementation of the Clinical Clerkship curriculum.	Terms of Reference
Diversity Advisory Panel Promotes and advances the objectives outlined in the School of Medicine Diversity Statement.	Terms of Reference
Hospital Liaison Committee Established to ensure appropriate coordination between hospital and the UGME program leadership, with the goal of optimizing the educational environment.	Terms of Reference
Teaching, Assessment and Learning Committee (TALC) Oversees teaching methods and policies, faculty development and the promotion of innovation and scholarship.	Terms of Reference
MD Program Executive Committee (MD-PEC) Oversees the entire undergraduate MD program. Responsible for policy making and action on all committee recommendations.	Terms of Reference
Professionalism Advisory Committee (PAC) Reviews reports from faculty members, staff, preceptors, clinicians, other allied health professionals concerning the professional conduct of students.	Terms of Reference
Program Evaluation Committee (PEC) Develops and executes processes for reviewing the MD program in its entirety.	Terms of Reference
Progress and Promotion Committee (P & P) Sets standards for and reviews student progress. Makes recommendations for promotion or remediation, as required.	Terms of Reference
School of Medicine Academic Council (SOMAC) Members of the Council have the power to meet and to administer the affairs of the School of Medicine.	Terms of Reference
Student Affairs Committee Sets policies and operates processes for student personal support, career counseling and academic support.	Terms of Reference

UGME Career Opportunities

Please see below for a list of current career opportunities within our MD Program.

Career Advisor - Student Affairs
Wellness Advisor - Student Affairs
Course Director, Clinical and Communication Skills, Term 3
Competency Leads - click here for further details
- Communicator Lead
- Scholar Lead
Committee Members:
- Teaching, Assessment and Learning Committee (TALC)
- Course and Faculty Review Committee (CFRC)
Clerkship OSCE Lead
Faculty Lead, Equity, Diversity, Inclusion, Indigeneity and accessibility (EDIIA)