The Off Campus Activity Safety Policy (OCASP) requires that we have documentation as to the nature and location of each student participating in University-sanctioned off campus activities with specific information regarding any applicable safety issues.
Completion of the documentation for international activity is mandatory. Academic credit will not be granted unless all steps have been completed and approval granted prior to departure.
Please note in addition to the UGME application procedure there is an additional mandatory application procedure through the Office of Global Health.
STEP 1 – SUBMIT APPROPRIATE APPROVAL FORM TO UNDERGRADUATE MEDICAL EDUCATION OFFICE (UGME)
Please note that international electives require an additional approval process; as this takes more time, proposals for international electives should be submitted at least 12 weeks in advance of the start date.
Observerships/Critical Enquiry - complete the Observership Approval Form via Elentra.
Electives - complete an Elective Approval Form and submit electronically for approval of Educational Objectives (you will be redirected to Elentra to access the form via the Clerkship Module).
Conferences and Seminars - the appropriate Approval for Time Off to be completed and submitted to the Undergraduate Office for approval.
STEP 2 – COMPLETION AND SUBMISSION OF THE OCASP 2.0 AND ATTACHMENTS
Complete and submit the OCASP 2.0 application (login with your NetID and password). Once completed this form automatically is reviewed by the appropriate persons.
a) The student must complete the on-line predeparture training within the OCASP 2.0 application and the Global Health pre-departure training.
b) The student must access the following websites to identify specific risks and the means by which the associated risks can be appropriately managed. Insert this information in the Hazards section on the OCASP 2.0 application:
- The Foreign Affairs Canada (FAC) on-line Travel Report
- The World Health Organization’s web site paying particular attention to Disease Outbreaks and Emergencies, as well as Health Canada’s “Information for Travellers” page
d) Evidence that the student has considered the personal medical risks associate with the elective including requirements for immunization and health insurance. There have been significant changes to the AMS Supplemental Health Insurance Policy that students should be aware of.
STEP 3 – OBTAIN APPROVAL FROM UNDERGRADUATE MEDICAL EDUCATION OFFICE (UGME) AND OFFICE OF GLOBAL HEALTH.
Once all required documentation has been received and reviewed by the appropriate signing authorities, approval notification will be sent via email to the student.
Notification of approval must have been received prior to departure. Students who have not been granted approval prior to departure will not receive academic credit or funding.