Skip to main content

Travel Reimbursement

Regional Education Travel Reimbursement for Community Rotations

Travel reimbursement is contingent upon fulfillment of LEARNER RESPONSIBILITIES.

You are responsible for:

  • Washing all linens you have used during your stay (please fold and place clean linen on the foot of the bed)
  • Cleaning the washroom
  • Vacuuming and dusting the unit
  • Cleaning the kitchen (including the fridge - dispose of any unused food)
  • Taking out the garbage and recycling to designated areas

The next occupant will expect to find the apartment neat and tidy.

TRAVEL REIMBURSEMENT WILL NOT BE PAID IF THESE RESPONSIBILITIES HAVE NOT BEEN MET.  IF YOU ARRIVE AT YOUR ACCOMMODATION AND THE PREVIOUS LEARNER HAS NOT FULFILLED THESE RESPONSIBILITIES, PLEASE NOTIFY THE REGIONAL EDUCATION OFFICE IMMEDIATELY (PLEASE ATTACH PHOTOS).  FAILING TO REPORT MEANS YOU ARE TAKING RESPONSIBILITY.

Travel Reimbursement Bulletin

Travel Reimbursement Request

The request for reimbursement should be directed to: 
Regional Education 
School of Medicine 
Queen's University
21 Arch Street
Abramsky Hall, Room 220
Kingston, ON  K7L 3N6
E-mail: regional@queensu.ca

For reimbursement you will need to provide the following information at the end of your rotation:

  • Name
  • Discipline
  • Student #
  • Dates of rotation
  • Email address
  • Location of rotation
  • Date of Birth
  • Address where you would like your cheque mailed.

If you wish to pick up your cheque at the Regional Education office, 
Abramsky Hall, Room 220 please indicate.
Note: Please allow 4 weeks for receipt of this travel reimbursement.

Postgraduate Specialty Residents Travel Reimbursement (not Family Medicine residents)

Specialty Postgraduate residents (does not apply to DFM residents) doing mandatory rotations in Ontario are reimbursed for travel expenditures to and from their community rotations outside of Kingston.  The cost for 1 return trip for each completed two-week time period is available for reimbursement at our standard allowable amount (please refer to our Travel Reimbursement Bulletin for amounts). Requests for further travel reimbursements related to study/program requirements will need to be submitted to the Residency Program and/or Postgraduate Dean.  The Postgraduate Residency Program Director identifies the mandatory community rotations.


Undergraduate Clerks Travel Reimbursement

Core Specialty Rotations
Undergraduate Clerks doing core specialty rotations will be reimbursement by the Regional Education Office for the cost of 1 return trip for each completed two-week time period (or 1-week Brockville Obs/Gyn rotation).  Please see Travel Reimbursement Bulletin below for set reimbursement amounts.

Core Family Medicine Rotations with ERMEP and ROMP
Undergraduate Clerks completing core Family Medicine rotations in the ERMEP and ROMP regions will be reimbursed according to ERMEP and ROMP’s travel policies (please see updated web pages https://romponline.com/ and https://www.ermep.com/ ).

Core Family Medicine Rotations with NOSM
Undergraduate Clerks completing core Family Medicine rotations in the NOSM area will be reimbursed up to $300 for their travel.  If, however, the cost for travel is going to be more, you are responsible for emailing the Regional Education Office prior to making the travel arrangements so that the cost can be approved.

Longitudinal Clerkship Rotations (LIC EAST – Perth, Picton & Brockville)
Funded by ERMEP – please see ERMEP’s website for the travel reimbursement policy.

Longitudinal Clerkship Rotations  - Cobourg and Collingwood
Funded by ROMP – please see ROMP’s website for their travel reimbursement policy.

Comprehensive Clerkship – 11 month clerkship in Oshawa/Bowmanville
Clerks are expected to live in Oshawa/Bowmanville and therefore travel to and from Kingston is not provided.  The Regional Education Office will reimburse for travel to Kingston for mandatory UGME approved trips back to the SOM (i.e. NBME exams, Wellness Days).


Travel Reimbursement Deadline:
Travel reimbursement requests must be submitted to the Regional Education office by September 30th of the graduating year of the Clerk Learners and September 30th of the subsequent PG year of the Resident Learners.
Expenses for meals during travel will be the responsibility of the student/resident.
The Regional Education office cannot reimburse rotations at a farther distance than South Eastern Ontario region.  Placements organized and funded through ERMEP / NOSM / ROMP / SWOMEN will have travel expenses reimbursed according to the information on their website.