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US Residents

Elective Requirements for US Residents/Citizens Currently Enrolled in Residency Training in the US

Required Documents

U.S. citizens who wish to take an elective under the supervision of a Queen’s University postgraduate program director/training program must be fully funded for the duration of the proposed elective by an acceptable sponsoring agency (for example, a governmental agency, university or hospital) and submit the following documentation to the Queen’s University PGME Office:

Written permission from the Queen’s University program director to the Associate Dean, PGME acknowledging:

  • Approval of the elective
  • Inclusive dates of the elective
  • Supervisor’s name and location of elective

Written permission from current program director at the applicant’s home university acknowledging:

  • That the elective is being undertaken within the residency program;
  • The exact start and end date of the elective;
  • Current status of the resident (year, program)
  • Statement indicating elective is pat of resident’s current training program;

Up-to-date curriculum vitae that includes the applicant’s date of birth, Social Insurance Number (SIN), citizenship status and e-mail address

Copy of medical degree

Evidence of full financial support from the funding institution/organization for the duration of the elective training

Registration Process

Once the PGME Office receives the required documents from the Queen’s University postgraduate program, a Letter of Appointment (LOA) will be issued to the resident. This letter must be signed by the resident and returned to the PGME Office. A copy will be forwarded to the CPSO.

Eligibility for Licensure

In order to take up an elective at Queen’s University, candidates must be eligible for licensure by the College of Physicians and Surgeons of Ontario (CPSO), the body that regulates the practice of medicine in the province of Ontario.

It is the responsibility of the Resident to contact the College of Physicians and Surgeons of Ontario (CPSO) for a license application package and to ensure that all the licensing requirements are met prior to the elective period. Contact with the College should be made at least 2 months prior to the elective.

The Canadian Medical Protective Association (CMPA)

After submitting the above documentation for your elective and applying to the CPSO, trainees must apply for coverage under the Canadian Medical Protective Association (CMPA). CMPA coverage is mandatory for all Queen’s University trainees and is required before beginning the elective.

Contact the CMPA at 1-800-267-6522 or to apply for membership.

Work Permit

In addition to licensure by the CPSO, trainees who are not Canadian citizens/permanent residents must have a work permit that is valid for the duration of their elective residency. The Queen’s University PGME Office will provide the elective appointee with work permit application information and a Citizenship and Immigration Canada (CIC) approved “Letter of Employment” that will enable the appointee to apply for the appropriate work permit.

NB: CIC requires the “Letter of Employment” to confirm that the foreign national receiving is being remunerated at a rate commensurate with that of a Canadian performing the same duties in the same location of work. Elective residents must have funding for their elective rotation that meets the requirements of the scale of remuneration of the PARO-CAHO Agreement.

Please note that applications to the Queen’s University postgraduate medical education departments for elective training must not exceed 6 months in duration.

Upon approval of your elective request by the Program Director, please complete this form. Final approval of the elective will be confirmed by the Postgraduate Medical Education Office, Queen's University.

Visiting Electives Application Form