All QWeb Help Topics

Table of Contents

1. Page types
2. Using the QWeb Dashboard
3. Resetting your password
4. Logging in to QWeb
5. Removing a user
6. Editing user accounts and permissions
7. Zipping files
8. Uploading files
9. Deleting files
10. Adding a user
11. Using the rich text editor
12. Editing an announcement
13. Deleting an announcement
14. Creating an annoucement
15. Creating a page
16. Inserting media
17. Inserting a file
18. Linking to a website
19. Linking within a page
20. Resizing an image
21. Modifying image spacing and borders
22. Inserting an invisible table
23. Editing a table
24. Inserting an image
25. Editing an image
26. Editing a page
27. Reverting to a previous page version
28. Moving a page
29. Hiding or showing a page
30. Deleting a page
31. Inserting a visible table
32. How do I upload and link to Password Protected Files?

1. Page types
   There are four basic page templates available to help you publish content, such as text, images, files, and media.
   

   Default Content

   Use the Default Content template to create a standard webpage using a rich text editor. The rich text editor is similar to that of MS Word and allows for easy formatting and addition of links, images, and files.
   

   Plain HTML

   Use the Plain HTML page template to enter content in standard XHTML compliant format, instead of through a rich-text editor. This template is for more advanced users who have a knowledge of HTML coding and want more freedom and flexibility.
   

   Announcements

   Use the Announcements page to publish your announcements in a content feed at the bottom of the page. The most recent three announcements are displayed, while older announcements are archived in a Previous Announcements page. Create and manage your announcements via the Announcements Module.
   

   External URL

   Use the External URL template to link to an external website directly through the page menu.
2. Using the QWeb Dashboard
   After logging into your QWeb account, you will arrive at the QWeb dashboard.
   

   

   Make sure that you are using a supported Web browser. If not, download and install one of the listed browsers using the provided links. In the left sidebar is the Administrative Modules menu. Click the links to navigate to the module you want to use. There are six administrative modules to help you manage your website:
   
   

   • The Manage Pages module
   Use the Manage Pages module to create, edit, and delete pages of your website. There are four basic page templates to help you publish content, such as text, images, files, and media.
   
   
   • The Manage Announcements module
   Use the Manage Announcements module to create and organize announcements, which appear in the RSS content feed of announcements pages. The three most recent releases appear in the feed, while older releases are archived in the Previous Announcements page.
   
   
   • The Manage Assets module
   Use the Manage Assets module to upload, organize, and delete site assets such as images, documents, and media.
   
   
   • The Manage Users module
   Use the Manage Users module to grant elevated privileges to users with an existing MEdTech account. You can specify the type of account that the users have as well as which pages they are allowed to view and change.
   
   
   • The Website Statistics module
   Your website traffic is tracked using Google Analytics. If you require statistical reporting, sign up with your existing Google account or create a new account. Your tracking code is provided on the Website Statistics page.
   
   
3. Resetting your password
   

   To reset your password:
   
   

   1. At the login screen, click “Forgot your MEdTech password?”.
   
   
   2. At the Reset Password screen, enter your official Queen's or KGH e-mail address and click Continue.
   If your email address is not found, contact medtech@queensu.ca.
   
   
   3. Check your inbox for an email with the subject "Password Reset - MEdTech Authentication System", and then click on the link provided in the email. Type in your new password and click Change.
   
   
   4. Check your inbox for an email with the subject "Password Reset Outcome MEdTech Authentication System" to confirm that your password has been reset.
   
   
   5. Return to the login screen and log in with your new password.
4. Logging in to QWeb
   
   

   To log into QWeb:

   1. Enter the URL of your website and add /admin/ to the end.
   Ex. http://meds.queensu.ca/mysite/admin/
   
   
   2. At the login screen, enter your username and password and click Login.
5. Removing a user
   To remove a user:
   
   

   1. Go to the Manage Users module.
   
   
   2. Tick the checkbox next to the users you want to remove.
   
   
   3. Click Delete Selected.
   
   
   4. Confirm that you want to remove the selected users and click Delete Selected.
6. Editing user accounts and permissions
   To edit user account and permissions:
    
   

   1. Go to the Manage Users module, click on the users name.
   
   
   2. Edit the details, options, and permissions.
   
   
   3. Click Save.
7. Zipping files
   It is often helpful to group files together into a single downloadable zip file, instead of creating a series of links.
   
   To zip files:
   
   

   1. Go to the Manage Assets module
   
   
   2. In the assets directory, tick the checkbox next to all files you want to zip.
   
   
   3. In the With Selected menu, click Zip. This opens the Create zip wizard.
   
   
   4. Name the zip file and click Create.

   
   The zip file appears in the assets directory. You can now link the file and make it available for download by your visitors.
8. Uploading files
   To upload files:
    
   

   1. Go to the Manage Assets module.
   
   
   2. In the top right menu, click Upload. This opens the file upload wizard.
   
   
   3. Click Choose files.
   
   
   4. Locate the file on your local drive and click Select. To add another file, click the Add more? link.
   
   
   5. When you have chosen all files, click Upload to server.

   
   The new files appear in the assets directory and the assets module assigns the files a URL. As an alternative to using Browse to find the URL, enter the URL of the file you want to add in the Image URL or Link URL field of the image or link manager.

   Please limit file sizes to 25 megabytes. If you need to upload a larger file, contact medtech@queensu.ca.
9. Deleting files
   To delete files:
   
   

   1. Go to the Manage Assets module.
   
   
   2. In the assets directory, tick the checkbox next to all files you want to delete.
   
   
   3. In the With Selected menu, click Delete.
   
   
   4. Make sure you have selected the correct files and click Yes at the screen prompt.
10. Adding a user
    To add a user:
    
    

    1. In the Manage Users module, click Add User.
    
    
    2. Fill in the account details and choose an Account Type.
    
    
    3. From the Account Status choose either an active or disabled account.
    
    
    4. Use the calendar and clock to choose an Access Start date and time and (optional) Access Finish date and time.
    
    
    5. Fill in the required Firstname, Lastname, and E-mail fields and any optional information you want to include.
    
    
    6. Use the page permission options to select which pages the new user will have access to.
       
       
       Selecting a parent page automatically selects all child pages.
    
    
    7. If you would like to send the user a notification email, confirm that the Notification Options tick box is checked. Feel free to edit the default message.
    
    
    8. Click Add User.
11. Using the rich text editor
    The rich text editor allows you to add content to your pages and announcements without any knowledge of HTML.
    

    
    

    The rich text editor functions are similar to those of a word processor. The editor in the Announcements Module page is a simpler version of the editor in the Manage Pages module, however the functions are the same.
    
    

    	Font format, family, and size selection menus create headings and change the font type and size.
    	Font style options create bold, italic, and underlined text, and select text and text background colours.
    	Script options create subscripts and superscripts.
    	Remove formatting quickly reverts selected text to its unformatted style.
    	Alignment options align content left, center, right, and full.
    	Layout options indent and outdent text, and create ordered and unordered lists.
    	Insert options insert special characters, date and time stamps, and non-breaking space characters.
    	Paste from Word ensures that content copied and pasted from Microsoft Word is properly formatted. Do not paste directly into the page content area from Word.
    	Paste as Plain Text removes all formatting from copied and pasted text.
    	Insert a new table creates a table in your page content. See Inserting a visible table and Inserting an invisible table.
    	Insert/edit image adds images to your website content. See Inserting an image.
    	Insert/edit link creates a link to a website, file, or page anchor. See Linking to a website, Inserting a file, and Linking within a page.
    	Unlink quickly removes selected links.
    	Insert/edit embedded media embeds media into your page. See Inserting media.

12. Editing an announcement
    To edit an announcement:
     
    

    1. Go to the Manage Announcements module. Click the release date or title of the announcement. The page displays previously entered content.
    
    
    2. Edit the announcement in the same way that it was created.
       See Using the rich text editor.
    
    
    3. Click Save.
13. Deleting an announcement
    To delete announcements:
    
    

    1. Tick the checkbox to the left of announcements to be deleted. You can select more than one announcement at a time.
    
    
    2. At the bottom of the page, click Delete Selected.
    
    
    3. Confirm that you want to delete the selected announcements and click Confirm Removal.
14. Creating an annoucement
    

    To create a new announcement:
     
    

    1. Go to the Manage Announcements module and click Add Announcement.
    
    
    2. Specify the title of your announcement.
    
    
    3. In the Announcement Body area, enter your text, links, and files.
       To learn more about adding announcement content, see Using the rich text editor.
    
    
    4. (Optional) In the Keyword Tags field, enter space-delimited keywords.
       Tagged announcements appear on the page with the same keyword in the Tag Selector field. For example, announcements tagged “graduate” will appear on an announcement page with a tag selector “graduate”. This allows you to create announcements for specific pages. If you do not enter keywords the announcement appears on the home page.
    
    
    5. Use the calendar and clock to specify the Release Start date and time and (optional) Release Finish date and time.
       The Time Release option allows announcements to be created in advance and automatically published at a specific date and time. You can also specify the date and time that you want announcements to be automatically removed. Only remove very time-sensitive announcements since they are otherwise a good record of past articles and events for visitor reference.
    
    
    6. Click Save.

    
    The new announcement now appears on the Manage Announcements page and will be published at the specified date and time.
15. Creating a page

    

    To create a new page:
    
    

    1. In the Manage Pages module, click Add New Page.
    
    
    2. From the Page Type drop-down list, select a page type: Default Content, Plain HTML, Announcements, or External URL.
    
    
    3. Fill in the required Page Parent and Menu Title fields.
       Page Parent specifies how the page fits in with the overall hierarchy of the site. Pages with no parent are top-level pages that appear in the main menu of the home page. All other pages appear in the sub-menu of the parent page. Menu Title specifies the name of the page as it appears in the menu. The menu title should be short, but informative, and is limited to 35 characters and spaces.
    
    
    4. (Optional) Fill in the Page Title, Meta Keywords, and Meta Description fields.
       Page Title specifies the full name of the page, as it appears in the page body. The page title can be longer and more descriptive than that menu title. For example, a page listed as "Resources" in the menu can be titled "Learning Resources" in the body. Meta Keywords and Meta Description are used by some search engines to index content. Enter comma-separated keywords in the Meta Keyword field, or a description in the Meta Description field, or both, to make your page more searchable.
    
    
    5. In the Page Content area, use the rich text editor to enter the content that you want to display on your webpage.
    
    
    6. Fill in any additional fields:
       
       • For an External URL page, specify the Destination URL.
         Ex: http://queensu.ca
       
       
       • (Optional) For an Announcements page, specify space-delimited Tag Selector keywords.
         Tag selector keywords "pull-in" announcements with the same tag and display them. For example, announcements tagged "graduate" will appear on a page with a tag selector "graduate". Pages with no tag selector keywords display all announcements.
       
       
    7. Use the Page Visibility drop-down list to set the page as visible or not visible.
       Making a page not visible is useful if you are editing, or if you would like to create a page that does not appear in the site menu. Pages that are not visible are still accessible via the URL at the top of the page and the Manage Pages module.
    
    
    8. Click Save.

    
    The new page now appears in the sub-menu of the parent page.
    
    To view your page, in the Administrative Modules menu, click View Website. All page additions and edits are effective immediately.
16. Inserting media

    Insert/edit embedded media embeds media into your page.

    To insert media:
    
    

    1. Click the Insert/edit embedded media icon.
    
    
    2. From the Type drop-down list, select the media format you want to add: Flash, QuickTime, Shockwave, Windows Media, or Real Media.
    
    
    3. Click Browse to open the file manager. Alternatively, in the File/URL field, enter the URL of the file you want to insert and go to step 5.
    
    
    4. Select a file from the directory or use Upload to add a new file.
    
    
    5. At the Insert/edit embedded media dialog box, click Insert.
17. Inserting a file

    Insert/edit link creates a link to a website, file, or page anchor.

    To link to a file:
    
    

    1. Highlight the text you want to link and click the Insert/edit link icon.
    
    
    2. Click the Browse icon to open the file manager. Alternatively, in the Link URL field, enter the URL of the file and go to step 4.
    
    
    3. Select a file from the directory or click Upload and use the wizard to add a new file. Below the preview window, click Select.
    
    
    4. At the insert/edit link dialog box, click Insert.

    
    Users are now able to download or view the file by clicking on the link.
18. Linking to a website

    Insert/edit link creates a link to a website, file, or page anchor.

    To link to a website:
    
    

    1. Highlight the text you want to link and click the Insert/edit link icon.
    
    
    2. In the Link URL field, type the destination URL.
    
    
    3. From the Target drop-down list, choose to open the link in the same window or to open the link in a new window.
       Tip: For easy navigation, open internal links in the current window and external links in a new window.
    
    
    4. (Optional) In the Title field, enter information text, which appears on mouse-over of the link.
    
    
    5. (Optional) In the Description field, enter a description of the image.
       The image description is displayed whenever the image is not available and is also helpful for visitors using a screen reader.
    
    
    6. Click Insert.
19. Linking within a page

    	Insert/edit anchor creates a link destination within the current page.
    	Insert/edit link creates a link to a website, file, or page anchor.

    This function is helpful when the page content is much longer than the browser window.
    
    To link within a page:
    
    

    1. Place an anchor at the page position you want to link by clicking the Insert/edit anchor icon.
    
    
    2. Name the anchor and click Insert.
    
    
    3. Highlight the text you want to link and click the Insert/edit link icon.
    
    
    4. From the Anchors drop-down list, select the name of the anchor you want to link.
    
    
    5. Click Insert.

    
    When visitors click the link, the page scrolls up or down to the anchored position.
20. Resizing an image
    To resize an image:
    
    

    1. Select the image and click the Insert/edit image icon or select and right-click (control + click) the image and choose Image Properties.
    
    
    2. Click the Appearance tab.
    
    
    3. In the Dimensions field, enter a width or height.
       Make sure to check Constrain proportions to calculate the corresponding dimension and maintain the original proportion of the image. A width of between 100 and 300 pixels is recommended.
    
    
    4. At the Insert/edit image dialog box, click Insert/Update.

    
    Alternatively, you can use the image editor.
    
21. Modifying image spacing and borders
    To modify image spacing/borders:
    
    

    1. Select the image and click the Insert/edit image icon or select and right-click the image and choose Image Properties.
    
    
    2. Click the Appearance tab. Use the image at the right to preview the settings.

       

    3. In the Vertical space and Horizontal space fields, enter the amount of space between your image and the surrounding text (5 pixels recommended). .
       Spacing between text and images, as shown in the image on the right, makes content easier to read and produces a more professional look.
    
    
    4. To create a border, in the Border field, enter a border size (in pixels).
    
    
    5. At the Insert/edit image dialog box, click Insert/Update.
22. Inserting an invisible table

    Insert a new table creates a table in your page content.

    
    Invsible tables are helpful for laying out content and images.
    
    To insert an invisible table:
    
    

    1. Click the Insert a new table icon.
    
    
    2. Specify the number of rows and columns.
    
    
    3. From the Alignment drop-down list, choose Center, Left, or Right. This is the alignment of the table within the page body.
    
    
    4. To divide the entire page equally, from the Class drop-down list, select center-page.
    
    
    5. If you want to title or caption your table, check the Table caption tick box.
       Captions are useful to visitors who may be using a screen reader to use your website.
    
    
    6. Click Insert.
23. Editing a table
    To edit a table:
    
    

    1. Select the table and click the Insert a new table icon, or select and right-click (control + click) the table and select Table Properties.
    
    
    2. Edit the fields you want to change.
    
    
    3. Click Update.

    
    Some additional table options:
    
    

    	Row and cell properties edit content horizontal and vertical alignment, position within the table, and background colour.
    	Row options insert a new row before and after the selected row, and delete a selected row.
    	Column options insert a column before and after the selected column, and delete a selected column.
    	Cell options split and merge selected table cells.

24. Inserting an image

    Insert/edit image adds images to your website content.

    
    To insert an image:
    

    

    1. Click the Insert/edit image icon.
    
    
    2. Click Browse to open the image manager. Alternatively, in the Image URL field, enter the URL of the image and go to step 4.
    
    
    3. Select an image from the directory or click Upload and use the upload wizard to add a new image.
    
    
    4. At the Insert/edit image dialog box, click Insert.
25. Editing an image
    To edit an image:
    
    

    1. If you have previously inserted the image, delete it from your page content area.
    
    
    2. Click the Insert/edit image icon and click Browse.
    
    
    3. In the image manager directory, click the up arrow below the image you want to edit and choose Edit. This opens the image editor.
    
    
    4. Use the top menu to crop, resize, flip, and rotate your image.
    
    
    5. When you are finished, in the top menu, click Save.
    
    
    6. Enter a new filename or accept the current one and click Save.
26. Editing a page
    To edit a page:
    
    

    1. Go to the Manage Pages module.
    
    
    2. In the Website Content list, click on the page title. The previously entered page content is displayed.
    
    
    3. Edit the page content in the same way that it was created. See Using the rich text editor.
    
    
    4. Click Save.

    
    All page edits are effective immediately.
27. Reverting to a previous page version
    To revert to a previous version of a page:
    
    

    1. Go to the Manage Pages module.
    
    
    2. In the Website Content list, click on the page title. The previously entered page content is displayed.
    
    
    3. From the Page Revisions drop-down list, select the date of the previous page version you want to display.
    Page revisions are automatically saved when you edit your page. Up to 10 revisions can currently be stored.
    
    
    4. Click Save.

    
    Page revisions are effective immediately.
28. Moving a page
    To move a page:
    
    

    1. Go to the Manage Pages module.
    
    
    2. In the Website Content list, click on the page title. The previously entered page content is displayed.
    
    
    3. From the Page Position drop-down list, select a new page position.
       
       
    4. Click Save.
29. Hiding or showing a page
    To hide/show a page:
    
    

    1. Go to the Manage Pages module.
    
    
    2. In the Website Content list, click the page title. The previously entered page content is displayed.
    
    
    3. From the Page Visibility drop-down list, select Visible or Not Visible.
    
    
    4. Click Save.

    
    Please note that a "hidden" page may still be found by a visitor using the built-in search function or through a search engine. The page is also still accessible via the URL.
    
30. Deleting a page
    To delete a page:
    
    

    1. In the Website Content list, select the radio button next to the page you want to delete.
       
       
       You can only select one page at a time.
    
    
    2. At the bottom of the list, click Delete Selected.
    
    
    3. Preview the page to confirm that it is the one that you want to delete.
    
    
    4. Click Proceed.
31. Inserting a visible table

    Insert a new table creates a table in your page content.

    Visible tables are useful for presenting data and lists.
    
    To insert a visible table:
    
    

    1. Click the Insert a new table icon.
    
    
    2. Specify the number of rows and columns.
    
    
    3. From the Alignment drop-down list, choose Center, Left, or Right. This is the alignment of the table within the page body.
    
    
    4. Set Border to 1.
    
    
    5. If you want to title or caption your table, check the Table caption tick box.
       Captions are helpful for visitor using a screen reader to use your site.
    
    
    6. In the Advanced tab, from the Rules drop-down list, select which borders you would like to display. Alternatively, using the Frame drop-down list, select a table frame.
    
    
    7. Using Select a color, choose a border colour.
    
    
    8. Click Insert.
32. How do I upload and link to Password Protected Files?
    1. Log in to the Administrator panel of your qWeb site
       
       
    2. Click on the Secure Downloads link in the right-hand menu.
       
       
       
       
    3. Click on Browse to select the file from your computer. Once you have selected the file, click Upload File to transfer the file from your computer to the web server.
       
       
       
       
    4. Once the file has been uploaded it will appear at the bottom of the file list. If you are using Firefox, the file will also appear at the bottom of the list and will be highlighted in green.
       
       Next, you must get the URL (i.e. the location of the file on the web server) so that you can create a link to it.
       
       If you are using Internet Explorer, right click on the file name and select Copy Shortcut from the menu to copy the file location.
       
       
       
       
       
       If you are using Firefox, right click on the file name and select Copy Link Location from the menu to copy the file location.
       
       
       
       
    5. Go to the page that you would like to insert the link into and write or select the text that will act as the hyperlink. Click on the hyperlink button and then right click and paste the URL in the source field.
       
       
       
       Once you have pasted the link, click on Insert and then OK. The text should link to the password-protected document.
       
       
    6. Click on Submit to save the page. Go to the public page in the web browser to test the link and ensure that it was created properly.