Managing Learning Events

Table of Contents

1. Adding a link to a learning event
2. Attaching a quiz to a learning event
3. Viewing quiz results
4. Editing learning event content
5. Creating a learning event
6. Adding a file to a learning event

1. Adding a link to a learning event
   To add a link to a learning event:
   
   

   1. On the Learning Event page, under Event Resources, click Add Link.
   
   
   2. Select your link preferences (Step 1 and Step 2):
      • Specify if the link requires the proxy to be enabled: no or yes.
        If yes, the user will be directed to the proxy login screen before proceeding to the link. It is recommended that you enable the proxy if the link requires Queen's access permissions (i.e. Library, online journals, etc.)
      
      
      • Specify if use of the link is optional or required.
      
      
      • Specify if the file is time released. If yes, use the calendar and clock to specify an Accessible Start date and time and (optional) an Accessible Finish date and time.
        If the link is not time-released, it will be accessible immediately and will not have an accessible finish date.
   
   
   3. At Step 3, in the Link URL field, specify the link URL.
   
   
   4. (Optional) In the Link Title field, specify an alternate link title.
   
   
   5. In the Link Description field, enter a link description including what the link is and how it should be used.
      This is a required field since it is helpful for those who require a screen reader to use MEdTech Central.
   
   
   6. Click Finish.
   
   
   7. To add another link, click Add Another Link, otherwise, click Close.
2. Attaching a quiz to a learning event
   To attach a quiz to a learning event:
   
   

   1. Create a quiz using the Manage Quizzes module.
   
   
   2. Go to the Learning Event page and click Attach Existing Quiz.
   
   
   3. Specify your quiz preferences (Step 1 and Step 2):
      
      
      • Select the quiz you want to attach by selecting the corresponding radio button.
      
      
      • In the Attached Quiz Title field, enter a new quiz title or accept the default title.
      
      
      • (Optional) In the Attached Quiz Instructions field, enter additional instructions for the quiz (i.e. Refer to a certain textbook section, or how the quiz will be graded).
      
      
      • Specify whether completion of the quiz is optional or required.
      
      
      • Specify a time limit for quiz completion.
        Enter 0 for unlimited time. You will want to give the students unlimited time if the quiz is for self-assessment but you may wish to limit the allotted time if the quiz will be graded.
      
      
      • Specify the number of allowed attempts.
        Enter 0 for unlimited attempts. You may want to give the students unlimited attempts if the quiz is for self-assessment but you may wish to limited the number of attempts if the quiz will be graded.
      
      
      • Specify when quiz results will be displayed – immediate or delayed (recommended).
        Delayed Quiz Results withholds the score, correct/incorrect responses and feedback until the accessible period expires. Choose this option when you plan to review results in class or you wish to have all students complete the quiz prior to anyone having access to the results. Immediate Quiz Results allows the learner to review the results, correct/incorrect responses, and feedback upon completing the quiz. Choose this option when the quiz is intended strictly as a self-assessment tool for students.
      
      
      • Specify when the quiz should be completed - Prior To This Event, During This Event, After This Event, or Not Applicable. The Accessible Start and an Accessible Finish dates will be updated based on your selection.
      
      
   4. Click Finish.
3. Viewing quiz results
   To view quiz results:
   
   

   1. Go to the Learning Event page in Administrative View, and click Manage Event Content.
   
   
   2. In the Event Resources section, under Attached Quizzes, click the View results icon  next to the quiz you want to view. The results are sorted by question and by respondent.
   
   
   3. To select whom the results are calculated for, click the group/role in the Calculate results for list. In the Results based on list, click to select whether the results are calculated based on the first attempt, the last attempt, or all attempts.
      
   4. To download the results as comma separated values, click Download CSV. This file can then be opened using Microsoft Excel or a similar data management program.
   
   
   5. To view the responses of an individual, click on the number, name, or completion date.
4. Editing learning event content
   To edit learning event content:
   
   

   1. On the Learning Event page, click Manage Event Contents:
   
   
   2. Under Event Details, in the Event Description text area, describe the event.
   
   
   3. Under Event Audience, in the Teacher’s Message field, enter a message for the learners.
      For example: a reminder to bring in a textbook or an assignment.
   
   
   4. Under Event Objectives, in the Clinical Presentation field, click Show List. Select the relevant clinical presentation and click Add.
   To add more than one clinical presentation, use control/command + click.
   
   
   5. In the Additional Objectives, enter any free-text objectives that you want to add.
   
   
   6. Click Save.
   
   
5. Creating a learning event
   To create a learning event:
   
   

   1. In the Manage Events module, click Add New Event.
   
   
   2. Specify the Event Details:
      
      
      • In the Event Title field enter an event title.
      
      
      • In the Event Date & Time Start field, use the calendar and clock to specify the event date and start time.
      
      
      • In the Event Duration field, specify a number and use the drop down list to select Minutes, Hours, Days, Weeks, Months, or Years.
      
      
      • In the Event Location field, enter a location for the event (i.e. building, room number)
      • From the Event Type drop-down list, select event type that constitutes the majority of the teaching time.
      
      
      • In the Associated Faculty field, click Show List. Select the name of the associated faculty member from the list and click Add.
        
        To add more than one person, use control/command + click to select more than one name.
   
   
   3. Select the event audience:
      
      
      • From the Course drop-down list, select the associated course
      
      
      • From the Phase drop-down list, select the phase during which it takes place.
      
      
      • Specify whether it is an Entire Class Event or an Individual Student Event. For an entire class event, from the Graduating Year drop-down list, select a class. For an Individual Student Event, in the Associated Students field, click Show List. Select the name of the associated students (sorted by graduating year) and click Add.
        
        To add more than one person, use control/command + click to select more than one name.
   4. (Optional) Use the calendar and clock to specify a Viewable Start date and time and a Viewable Finish date and time.
      
      If you do not specify this information, the event will be viewable immediately.
6. Adding a file to a learning event
   To add a file to a learning event:
   
   

   1. On the Learning Event page, under Event Resources, click Add File.
   
   
   2. Select your file preferences (Step 1 and Step 2):
      
      
      • Specify the type of file you are adding: Lecture Notes, Lecture Slides, Podcast, or Other/General File. The file type will be listed in the Category column.
      
      
      • Specify how the file should be viewed: downloaded and on the user’s computer, or directly in the web-browser
      
      
      • Specify if viewing of the file is optional or required
      
      
      • Specify when the resource should be used by the learner: Prior To This Event, During This Event, After This Event, or Not Applicable.
      
      
      • Specify if the file is time released. If yes, use the calendar and clock to specify an Accessible Start date and time and (optional) an Accessible Finish date and time.
        If the file is not time-released, it will be accessible immediately and will not have an accessible finish date.
   
   
   3. At Step 3, click Browse and locate the file on your local drive.
      The maximum file size is 50MB. If you need to upload a larger file, compress it or split the file up into smaller files.
   
   
   4. (Optional) In the File Title field, provide a new title for the file.
      By default, the File Title is the filename, and you may provide a more descriptive title.
   
   
   5. In the File Description field, provide a file description including what the file is and how it should be used.
   
   
   6. Click Finish.
   
   
   7. To add another file, click Add Another File. To exit, click Close.