Posters – Any sign, notice or other material intended to advertise or announce an event or support a cause.
Purpose/Reason for Policy:
The intent of this policy is to regulate the placement of posters within the School of Medicine Building.
Scope of this Policy:
This policy pertains to any faculty, student, staff or group wishing to post material in the School of Medicine Building. This policy excludes notices posted by UGME staff to support curricular activities.
The Faculty permits limited postering in designated areas within the School of Medicine Building. Any posters hung in contradiction to the guidelines and restrictions of this policy will be removed and any the cost of repairing any associated damages will be charged back to the event organizers or applicable group.
Restrictions and Guidelines:
All posters must be presented to the Building Operations Office Rm. 112 Botterell Hall for approval. The Manager of Building Ops & Projects, F.H.S. and/or their delegate give approval. The content of posters must not contravene any University policy.
Posters are limited to 1 copy per location.
Posters shall be placed on:
Freedom of expression, balanced with a respect for the rights of others and the environment, are central to the life of a university. Queen's policy on the posting and distribution of printed matter aims to facilitate communication among members of the university community in accordance with this basic tenet.
This statement sets limits as to who may post and distribute printed matter, what may be posted or distributed, and where and how it is to be posted or distributed.
Departments shall implement this policy in areas under their respective jurisdictions and may, at their discretion, adopt more restrictive policies for those areas. Concerns regarding the implementation of the policy should be directed, in the first instance, to the unit head or his or her designate.
For the purposes of this policy, printed matter shall include, but not be limited to, advertisements, banners, posters, stickers, chalk markings or drawings, brochures and periodical publications (circulars, newsletters, newspapers,tabloids, magazines).
Who may post or distribute?
1. The posting and distribution of printed matter shall be limited to:
What may be posted or distributed?
3. All materials posted or distributed shall comply with the Queen's University Code of Conduct. Specifically prohibited, therefore, are any materials deemed:
• to incite hatred or violence,
4. Advertising related to private, commercial activities shall not be permitted unless sanctioned under university policies, contracts, leases, licenses or other agreements. The design and location(s) must be approved by Campus Planning and Development.
5. Notices which advertise off-campus licensed events shall be permitted subject to the following conditions:
7 Individuals or groups wishing to post or distribute materials in a language other than either of Canada's official languages must present an English or French translation of the text to the authorizing office.
8 Painted crests may be applied on campus walkways only by year and faculty societies, and shall comply with the University Crest Policy administered by the Campus Activities Commission of the AMS.
Where may material be posted or distributed?
9 Materials shall be posted only on notice boards, in display cases or in other designated locations. Materials must not be posted on any other surface, including, but not limited to, walls, columns, doors, windows, floors, elevators, building exteriors,sidewalks, emergency telephones, light standards and trees.
10 The design and location(s) of notice boards and display cases installed after 1 June 1995 must be approved by Campus Planning and Development.
11 Poster kiosks, other than those existing as of 1 June 1995, mobile signs, sandwich boards, informational banners and all other types of temporary outdoor signs shall not be permitted, except as provided in # 13 below for special events and awareness campaigns.
12 External organizations wishing to distribute material on campus under the auspices of a recognized university organization shall provide display stands for the material. The design and location(s) of the stands must be approved by CampusPlanning and Development. The sponsoring university organization shall be responsible for the removal and disposal of all materials remaining after two weeks.
Special Events and Awareness Campaigns
13 University-wide special events or awareness campaigns involving the posting or distribution of materials in areas which would not normally be permitted shall be subject to the prior authorization of the Vice-Principal (Operations and Finance) or his or her designate.
14 Prior authorization to post or distribute materials must be obtained at the relevant departmental office, (hereinafter referred to as the authorizing department) the name, telephone number and hours of which shall be identified on each notice board or display case or stand.
15 The posting and distribution of materals shall also be subject to any guidelines implemented from time to time by the authorizing department regarding, for example, quality and size of paper, number of posters, duration of posting,method of posting and removal.
16 Any material posted or distributed in contravention of university or departmental policies shall be removed and discarded by the authorizing department or by university security or custodial services personnel. The individual or organization shown as the sponsor in the temporary sign shall assume responsibility for the violation and shall be responsible for the costs of removal and disposal.
17 Individuals or groups who post or distribute material in contravention of this policy may have their posting or distribution privileges suspended by the Authorized department.