Examination Regulations Policy
Examination Regulations (Policy # SA-02)
Approved by: MD-PEC
Lead Writer: M. Reesor, UGME Program Manager
Last Revised: June 24, 2010
Examination Regulations Policy – UGME (Passed by MD-PEC, June 24, 2010) Academic integrity is fundamental to all scholarly activities, including the examination process. Queen's University adheres to the definition articulated by the
Centre for Academic Integrity, namely, that academic integrity is made up of the five core values of honesty, trust, fairness, respect and responsibility. Honesty appears in presenting one's own work and in acknowledging dependence on the words or ideas of another. Trust promotes belief in the value and meaning of an institution's scholarship and degrees. Fairness is embodied in clear standards, practices and procedures. Respect is shown by participating in academic activities to the best of one's abilities. Responsibility requires one to accept personal accountability for upholding academic integrity. This overview is adopted from the
Fundamental Values of Academic Integrity. The
Queen's University Policy on Academic Integrity is intended to supplement the policy on Academic Dishonesty presently found in University calendars and posted on the web at
Academic Integrity @ Queen's.
Breaches of academic integrity are considered entirely unacceptable within the University community and the student who commits such an offence runs the risk of a range of sanctions including a failure in the course or a requirement to withdraw from the University.
The following are some examples of activities that are prohibited during an exam:
- impersonating another student,
- copying from another student,
- making information available to another student,
- communicating with another student
- using unauthorized material or devices
- interfering with the testing conditions of another student
- continuing to mark answers or erase on the answer sheet after the “Stop Writing” announcement
- making notes on anything other than the exam question booklet or answer sheet
All breaches of academic integrity WILL BE REPORTED in writing by the Chief Proctor to the instructor of the course and the Associate Dean of Undergraduate Medical Education.
Other
- Students are required to bring photo ID to all examinations.
- Any student arriving at an exam hall after the beginning of the exam will receive only the remaining time in which to write the exam. The late student's paper will be marked only at the discretion of the instructor. No student will be allowed to leave the exam hall within thirty minutes of the start time of the exam.
- No sunglasses or hats,headgear, etc. that are not part of a student’s religious garb may be worn.
- No articles such as textbooks, notes, books of tables, data sheets, graphs, paper, written material,calculators, etc., may be taken into the exam hall unless authorized by the instructor.
- No paper may be detached from an exam book. A student may not take an examination book or any part of an exam book or scrap paper that is given by the Proctor from the exam hall.
- Food, drinks (except water - see 7. below), recording or playback devices, and other electronic communication devices such as a cell phone or Blackberry are not permitted in the exam hall. Likewise, handbags, purses, and book bags must be placed at the front of the room until the student has passed in their paper and is ready to leave the room. The University assumes no responsibility for personal property lost in or near any examination hall.
- Students may bring ( transparent recommended) bottled water in to the examination hall.
- Students who have not left their exam table prior to the final fifteen minutes of the exam will be required to remain at their exam table until dismissed by the Chief Proctor.
- Students must submit information about illness or other circumstances affecting their ability to perform the exam to the UGME Office within twenty-four hours of the exam in the course concerned.
- Students must immediately comply with instructions given by proctors at all times.
- Students requiring use of the restroom must be escorted, one at a time, by a proctor.
Failure to comply with the regulations listed above or with the instructions of an exam proctor may result in a written report by the Chief Proctor which will be distributed to the instructor of the course, the appropriate Course Director and the Associate Dean-UGME.
Procedure Regarding Irregularities or Suspected Misconduct
If a proctor suspects a student of misconduct, the following actions should be taken:
· Allow the student to continue writing the exam
· Confirm the observation with at least one other proctor
· Consult with the instructor if possible
· Prepare a report and include the following information:
- Time and duration of the incident
- Description of the incident
- Page and/or item number that the student(s) involved were working on at the time of the observation (if possible)
- Identity of all involved examinees by name and student number
- A diagram of the precise seating arrangements and spacing among those involved
- Signatures of proctors making the observations
These materials will be reviewed by the course instructor, the appropriate Course Director and Associate Dean-UGME to determine next steps. All instances of suspected misconduct will be referred to the Professionalism Advisory Committee.
