Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at http://www.queensu.ca/secretariat/policies/senateandtrustees.html

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Please read the document entitled What is a Policy? for information about changing or creating a new policy.

Policy No.Policy NameEffective DateLast Reviewed
Admissions  
AD-01 Application to the School of Medicine Policy April 19, 2008 April 19, 2008
AD-02 Applicants with Previous MD Degree Policy January 12, 1999 January 12, 1999
AD-03 Assessment of Graduate Applicants Policy November 21, 2005 November 21, 2005
AD-04 Applicants with Previous MD Degree Policy March 18, 2008 March 18, 2008
AD-05 Deferred Registration Policy March 1, 2005 March 1, 2005
AD-06 Citizenship Requirement Policy March 18, 2008 March 18, 2008
AD-07 Unprofessional Conduct of an Applicant Policy January 27, 2011 January 27, 2011
AD-08 Police Records Check Policy July 25, 2007 July 25, 2007
Student Assessment  
SA-02 v2 Examinations Regulations Policy September 1, 2014 July 14, 2014
SA-05 v2 Student Assessment Policy September 1, 2014 August 21, 2014
SA-06 v2 Student Progress and Promotion Policy September 1, 2014 August 27, 2014
SA-07 Attendance and Absences in UGME Policy September 1, 2013 September 11, 2013
SA-08 Academic Accommodation Policy September 1, 2014 July 14, 2014
Student Conduct  
SC-01 Senate Policy on Academic Integrity Procedures October 23, 2008 October 20, 2010
SC-02 v3 Student Professionalism Policy September 1, 2014 October 21, 2014
SC-03 Immunization and Communicable Disease Policy April 21, 2009 June 14, 2013
SC-04 Authorship Policy July 22, 2010 July 22, 2010
SC-05 Student Complaints Policy July 22, 2010 July 22, 2010
SC-08 Working Policy with Respect to HB Infected Students November 14, 2013 March 5, 2014
N/A New Medical Building Acceptable Use Policy (PDF)(Aesculapian Society Policy) Feb. 29, 2012 Feb. 29, 2012
Curricular Components  
CC-02 v3 Student Observership Policy **For MEDS 2017 only September 1, 2013 September 11, 2013
CC-02 v4 Student Observership Policy **For MEDS 2018 and onward
September 1, 2014 October 20, 2014
CC-03 Student Initiated Extra-Curricular Learning Activities Policy September 25, 2007 July 25, 2013
CC-04 Ethical Conduct of Clinical Teaching Encounters Policy April 15, 2008 April 15, 2008
CC-06 Clerkship Electives Policy December 5, 2012 December 5, 2012
CC-08 v3 Logging of Mandatory Clinical Encounters and Procedures Policy March 27, 2014 March 27, 2014
CC-09 Student Assessment During Clerkship Policy October 20, 2011 October 20, 2011
CC-10 v3 Teaching Methodology Policy January 5, 2012 January 5, 2012
CC-11 Use, Revision, and Dissemination of Queen's UGME Competency Framework Policy January 1, 2014 November 28, 2013
CC-12 Curricular Time in Year 1, Year 2, and the Clerkship Curricular Courses November 1, 2014 November 27, 2014
CC-13 Distributed Clinical Site Policy January 1, 2015 December 17, 2014
CC-14 Clerkship Clinical and Academic Activity Policy November 27, 2014 November 20, 2014
CC-15 v1 Guest Teacher Policy March 18, 2015 March 18, 2015
General Components  
G-02 International Electives Policy January 1, 2014 October 23, 2013
G-03 Visiting Medical Electives Policy December  1, 2014 December 1, 2014
 
Procedure No. Procedure Name Effective Date Last Reviewed
Student Assessment
SA-05P v2 Student Assessment Practices and Procedures September 1, 2014 August 21, 2014
SA-07P Attendance and Absences in UGME: Procedure for Requesting Approval for Time Off Undergraduate Medicine November 7, 2014 November 7, 2014 
  
Student Conduct
SC-08P Communicable Disease Screening Protocol  May 2014 May 2014
 
Curricular Component
CC-02P v3 Student Observerships Procedure*** For MEDS 2017 only    September 2013
CC-02P v4 Student Observerships Procedure*** For MEDS 2018 and on    October 21, 2014
CC-03P Student Initiated Extra-Curricular Learning Activities Procedure
   November 5, 2014
CC-11P v2 Use, Revision and Dissemination of UGME Competency Framework Procedure    February 26, 2015
CC-15P v1 Guest Teacher Procedure   March 18, 2015
General Components
G-02P International Electives Applicant Procedure    November 12, 2013
 
Other
N/A Access to Student Records & Privacy   November 2014
N/A Conflict of Interest Procedures   May 2014 
N/A Occupational Exposures and Injuries Procedure   May 30, 2014