Policies

The Queen's School of Medicine operates in accordance with all Policies as set out by the governing bodies of the University. The Senate is one of the three governing bodies of the University, together with the Board of Trustees and the University Council, all of which are administered by the University Secretariat. A full listing of all Senate and Board policies can be found at http://www.queensu.ca/secretariat/policies/senateandtrustees.html

The School of Medicine Academic Council is empowered to develop basic policies which are in accordance with the long-term goals of the Faculty and the University.

Every effort is made to ensure the accuracy of this website. However, in the event of any discrepancies between the policy documents approved by the authorizing committee within the Faculty and the versions published via this website, the former shall be the governing version.

Please read the document entitled What is a Policy? for information about changing or creating a new policy.

Policy No.Policy NameEffective DateLast Reviewed
Admissions  
AD-01 Application to the School of Medicine Policy April 19, 2008 April 19, 2008
AD-02 Aboriginal Admissions Policy January 12, 1999 January 12, 1999
AD-03 Assessment of Graduate Applicants Policy November 21, 2005 November 21, 2005
AD-04 Applicants with Previous MD Degree Policy March 18, 2008 March 18, 2008
AD-05 Deferred Registration Policy March 1, 2005 March 1, 2005
AD-06 Citizenship Requirement Policy March 18, 2008 March 18, 2008
AD-07 Unprofessional Conduct of an Applicant Policy January 27, 2011 January 27, 2011
AD-08 Police Records Check Policy July 25, 2007 July 25, 2007
AD-09 v1 Transfer Student Policy December 16, 2015 December 16, 2015
Student Assessment  
SA-02 v2 Examinations Regulations Policy September 1, 2014 July 14, 2014
SA-05 v4 Student Assessment Policy August 31, 2015 June 2, 2016
SA-06 v2 Student Progress and Promotion Policy September 1, 2014 August 27, 2014
SA-07 v2 Attendance and Absences in UGME Policy September 1, 2015 October 21, 2015
SA-08 Academic Accommodation Policy September 1, 2014 July 14, 2014
Student Conduct  
SC-01 Senate Policy on Academic Integrity Procedures October 23, 2008 October 20, 2010
SC-02 v4 Student Professionalism Policy September 1, 2015 September 1, 2015
SC-03 Immunization and Communicable Disease Policy April 21, 2009 June 14, 2013
SC-04 Authorship Policy July 22, 2010 July 22, 2010
SC-05 v2 Student Complaints Policy July 22, 2010 March 23, 2016
SC-08 Working Policy with Respect to HB Infected Students November 14, 2013 March 5, 2014
N/A Aesculapian Society Policy: School of Medicine Building Acceptable Use Policy  February 29, 2012 October 28, 2015
Curricular Components  
CC-02 v5 Student Observership Policy
August 31, 2015 August 15, 2015
CC-04 Ethical Conduct of Clinical Teaching Encounters Policy April 15, 2008 April 15, 2008
CC-06 v4 Clerkship Electives Policy January 28, 2016 January 28, 2016
CC-08 v3 Logging of Mandatory Clinical Encounters and Procedures Policy March 27, 2014 March 27, 2014
CC-10 v2 Teaching Methodology Policy January 5, 2012 January 5, 2012
CC-11 v2 Use, Revision, and Dissemination of Queen's UGME Competency Framework & Medical Council of Canada Presentations Policy January 1, 2014 July 21, 2016
CC-12 Curricular Time in Year 1, Year 2, and the Clerkship Curricular Courses November 1, 2014 November 27, 2014
CC-13 Distributed Clinical Site Policy January 1, 2015 December 17, 2014
CC-14 v2 Clerkship Clinical and Academic Activity Policy October 22, 2015 October 22, 2015
CC-15 v2 Guest Teacher Policy November 27, 2015 November 12, 2015
CC-16 v1 Audio and /or Video Recording of Learning Events in the UGME Policy December 16, 2015 December 15, 2015
General Components  
G-02 International Electives Policy January 1, 2014 October 23, 2013
G-03 Visiting Medical Electives Policy December  1, 2014 December 1, 2014
 
Procedure No. Procedure Name Effective Date Last Reviewed
Student Assessment
SA-05P v3 Student Assessment Practices and Procedures September 1, 2014 October 1, 2015
SA-07P Attendance and Absences in UGME: Procedure for Requesting Approval for Time Off Undergraduate Medicine November 7, 2014 November 7, 2014 
  
Student Conduct
SC-08P Communicable Disease Screening Protocol  May 2014 May 2014
 
Curricular Component
CC-02P v5 Student Observerships Procedure  August 31, 2015  August 31, 2015
CC-06P Clerkship Electives Procedure August 17, 2011 March 25,2015
CC-11P v3 Use, Revision and Dissemination of UGME Competency Framework & Medical Council of Canada Presentations Procedure   July 21, 2016
CC-15P v1 Guest Teacher Procedure   March 18, 2015
CC-16P Procedure for Course Directors to make changes to Course Content January 30, 2014 January 30, 2014
General Components
G-02P International Electives Applicant Procedure    November 12, 2013
 
Other
N/A Access to Student Records & Privacy   November 2014
N/A Conflict of Interest Procedures   May 2014 
N/A Occupational Exposures and Injuries Procedure   May 30, 2014
N/A Student Vehicle Travel Safety Guidelines   May 19, 2016