Conferences

Funding is available from the Dean's Office for Medical Students presenting original work accepted at a recognized academic conference. The maximum per student is $1,000 in Canadian funds per academic year (i.e. September to August).




Receiving funding is a three step process - Steps 1 and 2 must be completed prior to departure:

STEP 1 - OBTAIN APPROVAL FROM UNDERGRADUATE MEDICAL EDUCATION OFFICE (UGME)
All students are required to complete the Approval for Time Off Form . Students will receive notification of approval for time off via email from the Undergraduate Medical Education Office. In the event that this activity takes place outside of Canada, students are required to complete the steps listed under International Activities. Students who have not received approval for time off prior to their departure or have not adhered to the policies related to International Activities will not be eligible for funding. You will receive a response to your request (for time off and permission to travel) within two weeks of submitting your request - provided that you have filled out the required forms completely and accurately. If you have any questions regarding Step 1 please contact the Undergraduate Medical Education Office at 533-2542 or at meds@queensu.ca.

AFTER YOU HAVE RECEIVED APPROVAL FROM UGME :

Send some details about your presentation and what you expect your expenses will be. Please also attach the approval for time off from the UGME office and approval for international travel, if applicable. Also, please indicate if this is the first time you are requesting funding from us during the current academic year. Email this information to deanfhs@queensu.ca. You will receive a response to your request (for funding) within a week. If you have any questions regarding Step 2 please contact the Dean's Office at 533-6000 ext. 74064 or at deanfhs@queensu.ca

STEP 3 - OBTAIN REIMBURSEMENT FROM FINANCE OFFICE
The Faculty of Health Sciences Finance Office will receive notification of your approval for funding and your permission to travel. Receipts must be submitted in order to obtain reimbursement. Funding can be provided in advance if necessary, and if adequate lead time is given. It is suggested that you contact the Finance Office prior to your departure so you can discuss receipts, boarding passes, allowable expenses, etc. Upon your return submit your documents to the Finance Office, which is located in Botterell Hall, Room 217. If you have any questions regarding Step 3 please contact Carrie Fraser, cf14@queensu.ca