Progress and Promotions Committee

Terms of Reference

1. Decisions at meetings will be made only in the presence (in person or by phone) of a quorum, defined as half of the total (voting plus non-voting) members of the committee.
2. To act on the delegated authority of SOMAC and meet as necessary; all meetings will be held in-camera.
3. To receive reports from the appropriate Block/Course chairs on student standing in each course or designated portion of the MD Program, together with a narrative description, where appropriate, of the student's performance.
4. 
   
   1. To review the progress of each student registered in the MD Program of the Faculty of Health Sciences with respect to cognitive, affective, professional behavioural and skill components. (Professional Behaviour is defined by CMA Code of Ethics and the Code for the Ethical Conduct of Clinical Teaching Encounters document and the Evaluation documentation of the School.)
   2. In addition, to consider the academic performance (cognitive, affective, professional behavioural and skills) of any medical student who has been referred to the committee.
   3. Following review of student progress as above, to provide considered requirements or recommendations intended to facilitate the successful completion of the curriculum's educational objectives, including (but not limited to) meeting with the Associate Dean (Undergraduate Education), Director of Student Affairs, external medical professional, etc.
5. To make decisions with respect to standing, promotion, supplemental privileges, the repeating of a portion of the MD program, and the requirement to withdraw from the further study of medicine. Such decisions will constitute the official statement of standing.
6. To report in summary form to SOMAC and hence to Faculty Board the decisions taken by the Committee.
7. To recommend to SOMAC and hence to Faculty Board such changes in policy or practice as it may deem appropriate in the light of the Committee's operations and experience.
8. All discussions held by the committee are considered to be confidential unless otherwise identified..
9. To act on the delegated authority of Faculty Board to submit to Senate names for ordinary degrees.
10. To act on the delegated authority of Faculty Board to deal with failures.
11. To act on the delegated authority of Faculty Board to exercise academic supervision over students.
12. To hear one appeal from a student regarding the process of a given decision, or any number of appeals which present information to the committee which was not available during previous discussions (specifically, extenuating circumstances that may have affected the student's performance). The committee may elect not to hear repeated appeals on the basis of information which could have been available to present to the committee at an earlier stage.

Membership/Role

Chair/Clinical Faculty
Director, Student Affairs (non-voting student advocate)
Clinical Faculty Member
Faculty at Large (2)
Basic Science (2)
Associate Dean, UGME
Academic Advisor (non-voting)
Assistant Manager UGME (non-voting)