Administrative Structure

The Program Director does not run a program alone.  Every program needs a functional Residency Program Committee (RPC) that will be of huge assistance to you and your program.   The RPC is representative of:

  • All institutions, including other centres if your residents do mandatory rotations there
  • Residents
  • Faculty with educational interests
The RCPSC Website clearly defines the administrative structure, including the role of the RPC, in STANDARD B.1

While it may be tempting in some smaller programs to combine the RPC and divisional meetings, this cannot be done.  The RPC needs to be a distinct committee with an educational mandate and a role in resident advocacy.  This role is too easily blurred if the program is only discussed within the context of a division or department's operational issues.

The Program Director organizes a yearly agenda of meetings to be sure that the committee regularly addresses all its responsibilities.  The RPC should meet at least four times per year, and following responsibilities need to be discussed.  The suggested frequency of these discussions is also provided.

  • Program Design (Annually)
  • Goals and Objectives (Annually)
  • Resident Selection*  (Annually)
  • Resident Progress / Evaluation  (Quarterly)
  • Rotational* and Program Evaluation  (Quarterly)
  • Academic Program and Research*  (Bi-Annually)
  • Social Events*
*These responsibilities can be delegated to an enthusiastic member of the RPC or to a small subcommittee.  This delegation is particularly important in larger programs.

Remember to ensure that minutes are kept and that members practice confidentiality.