Program Assistant Responsibilities


Title

 

Contact or Questions

Contact Email

Contact #

Timeline

Academic Half Days

http://meds.queensu.ca/education/postgraduate/policies/half_days

Each program

 

 

Varies

ACLS certification

http://meds.queensu.ca/education/postgraduate/registration/new/acls

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

Only PGY1s starting July 1st

Abbreviations and Associations

http://meds.queensu.ca/education/postgraduate/programs/program_directors/pd_manual/abbreviations

PGME

pgme@queensu.ca

613-533-2543

 

Assessment promotion and Appeals Policy

http://meds.queensu.ca/education/postgraduate/policies/apa

Laura McEwen

Laura.mcewen@queensu.ca

613-533-6000

ext. 74918

 

Assessment Verification Period (AVP)

http://meds.queensu.ca/education/postgraduate/policies/avp

Leslie Barroso,

PGME

barrosol@queensu.ca

613-533-6000

ext. 77046

1st 3 months of training

Awards

http://meds.queensu.ca/education/postgraduate/awards

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

Varies

CanMEDS

http://meds.queensu.ca/education/postgraduate/canmeds

PGME

pgme@queensu.ca

613-533-2543

 

CaRMS

Canadian Residency Matching Service

http://www.carms.ca/

Krista Knight,

PGME

krista.knight@queenus.ca

613-533-78105

 

Certificate

Certificate of completion of training is when a resident or fellow successfully completes their program they receive a certificate

Sheena Wilkinson, PGME

sheena.wilkinson@queensu.ca

613-533-6000
ext. 79325

 

Certificate Ceremony

The PGME office holds an annual certificate ceremony When a resident or fellow completes their program in June of each year

Krista Knight, PGME

krista.knight@queensu.ca

613-533-6000
ext. 79325

June

Certificate of completion of training (CCT) listing Family Medicine

Family Medicine receives confirmations directly from the CFPC

Family Medicine

 

613-533-9300

 

Certificate of completion of training (CCT) Royal College

See Royal College section below.

Leslie Barroso

barrosol@queensu.ca

613-533-6000
ext. 77046

 

Chief & Senior Residents

http://meds.queensu.ca/education/postgraduate/residents/chiefs

Krista Knight, PGME

krista.knight@queensu.ca

613-533-6000
ext. 79325

Workshop in March

Clinical Fellowships

http://meds.queensu.ca/education/postgraduate/admission/fellowships

Leslie Barroso,

PGME

barrosol@queensu.ca

613-533-6000

ext. 77046

 

CPSO

College of Physicians and Surgeons of Ontario

http://www.cpso.on.ca/

Leslie Barroso,

PGME

barrosol@queensu.ca

613-533-6000

ext. 77046

 

Committees

http://meds.queensu.ca/education/postgraduate/committees

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

 

Competency-Based Medical Education (CBME)

http://meds.queensu.ca/education/postgraduate/cbme

Jennifer Railer

Jennifer.railer@queensu.ca

613-533-6000

ext. 75276

 

Departed Resident Files

When a resident or fellow completes their program or leaves program, their file come to PGME to be stored for 50 years

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

July/Aug

CaRMS unsuccessful applicant files

Applicant files (electronic and hardcopy) who were unsuccessful in any of the CaRMS matches send to PGME office for destruction.

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

Anytime after Match day

Director of Resident Affairs

http://meds.queensu.ca/education/postgraduate/wellness/director

Dr. Melissa Andrew

Learner Wellness

613-533-6000

ext. 78451 (Erin/Kim)

 

Educational Sessions

http://meds.queensu.ca/education/postgraduate/educational_sessions

Krista Knight, PGME

krista.knight@queensu.ca

613-533-6000
ext. 79325

 

Electives

http://meds.queensu.ca/education/postgraduate/admission/electives

Leslie Barroso

barrosol@queensu.ca

613-533-6000
ext. 77046

 

Family Medicine

http://familymedicine.queensu.ca/

 

http://familymedicine.queensu.ca/education/contact_us

613-533-9300

 

College of Family Physicians of Canada

http://www.cfpc.ca/Home/

General Info

info@cfpc.ca

1-800-387-6197

 

Confirmation of Completion of Training (CCT) listing

Family Medicine receives confirmations directly from the CFPC

Family Medicine

http://familymedicine.queensu.ca/education/contact_us

613-533-9300

 

Family Medicine/Public Health

http://familymedicine.queensu.ca/dfm_phpm_intranet

 

http://familymedicine.queensu.ca/education/contact_us

613-533-9300

 

Intranet

http://www.dfmqueens.ca/intranet_login.php

 

http://familymedicine.queensu.ca/education/contact_us

613-533-9300

 

Program Sites

http://familymedicine.queensu.ca/education/sites

 

http://familymedicine.queensu.ca/education/contact_us

 

 

Foreign Funded Application Process

http://meds.queensu.ca/education/postgraduate/admission/fellowships/international

Leslie Barroso

barrosol@queensu.ca

613-533-6000
ext. 77046

 

ICRE

International Conference on Residency Education

(RCPSC)

http://www.royalcollege.ca/portal/page/portal/rc/events/icre

Denise Jones or Darlene Davis

denise.jones@queensu.ca

d.davis@queensu.ca

613-533-6000

ext. 75431

 

ext. 78831

Fall

IMGs

International Medical Graduates

International medical graduates completed their medical degree outside of Canada or the US

 

 

 

 

Assessment Verification Period (AVP)

http://meds.queensu.ca/education/postgraduate/policies/avp

Leslie Barroso,

PGME

barrosol@queensu.ca

613-533-6000

ext. 77046

1st 3 months of training

Pre-Residency Program – PRP (Family Medicine and Specialty)

International medical graduates must complete the mandatory PRP program through the Touchstone Institute

PRP FM - Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

Prior to beginning training

Internal Reviews

http://meds.queensu.ca/education/postgraduate/policies/internal_reviews

Karen Spilchen

karen.spilchen@queens.ca

613-533-6000

ext. 78105

Varies

PSQ

Pre-Survey Questionnaire

Karen Spilchen

karen.spilchen@queens.ca

613-533-6000

ext. 78105

Based on IR

Leaves of Absence

http://meds.queensu.ca/education/postgraduate/policies/leaves

Leslie Barroso

barrosol@queensu.ca

613-533-6000
ext. 77046

 

Marketing and Communications for Programs

Program brochures, Interview promotion information

Nicholas Snider

nicholas.snider@queensu.ca

613-533-6000

ext. 77579

 

MedTech

https://meds.queensu.ca/central/

MedTech

healthsci.support@queensu.ca

613-533-6000

 

 

MTD
Medical Training Days

http://meds.queensu.ca/education/postgraduate/mtd_tracking

Denise Jones

denise.jones@queensu.ca

613-533-6000
ext. 75431

 

Notary Public Services

http://meds.queensu.ca/education/postgraduate/welcome/notary

Christine McCallum

christine.mccallum@queensu.ca

613-533-6000
ext. 78831

 

Observerships

http://meds.queensu.ca/education/postgraduate/admission/observerships

PGME

pgme@queensu.ca

613-533-2543

 

Orientation

http://meds.queensu.ca/education/postgraduate/orientation

PGME

pgme@queensu.ca

613-533-2543

July 2nd

One45

https://queens.one45.com/

Denise Jones

denise.jones@queensu.ca

613-533-6000

ext. 75431

 

OSCEs

 

Krista Knight

krista.knight@queensu.ca

613-533-6000

ext. 79325

Twice yearly usually in March and September

PARO

Professional Association of Residents of Ontario

http://www.myparo.ca

PARO

http://www.myparo.ca/Contact_PARO

 

 

PARO/CAHO Agreement

http://www.myparo.ca/PARO-CAHO_Agreement

 

 

 

 

PEAP

Pre-Entry Assessment Period

Applicable to international medical graduates completing a clinical fellowship

Leslie Barroso

barrosol@queensu.ca

613-533-6000
ext. 77046

First 4 to 12 weeks of training for IMGs

PGME Finances

Reimbursements or anything relating to funding or finances

Darlene Davis

d.davis@queensu.ca

613-533-6000

ext. 78831

 

Policies

http://meds.queensu.ca/education/postgraduate/policies

PGME

pgme@queensu.ca

613-533-2543

 

Programs

http://meds.queensu.ca/postgrad/programs/program_listings

PGME

pgme@queensu.ca

613-533-2543

 

Program Assistant Meetings

Quarterly meetings with all program assistants

Krista Knight

krista.knight@queensu.ca

613-533-2543
ext.79325

Quarterly meetings

Program Directors

http://meds.queensu.ca/education/postgraduate/programs/program_directors

PGME

pgme@queensu.ca

613-533-2543

 

Program Directors Guide

http://meds.queensu.ca/education/postgraduate/programs/program_directors/pd_manual

PGME

pgme@queensu.ca

613-533-2543

 

QCARE

http://meds.queensu.ca/education/postgraduate/qcare

Krista Knight

krista.knight@queensu.ca

613-533-6000

ext. 79325

May

Registration/Re-Appointments

http://meds.queensu.ca/education/postgraduate/registration

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Spring to July 1st

Resident Accommodation Booking Process for Ottawa & Toronto

http://meds.queensu.ca/education/postgraduate/policies/accommodation

Karen Spilchen,

PGME

karen.spilchen@queenus.ca

613-533-78105

 

Resident Health and Wellness

http://meds.queensu.ca/education/postgraduate/wellness

PGME

pgme@queensu.ca

613-533-2543

 

Resident Research Day

http://meds.queensu.ca/education/postgraduate/research_day

Krista Knight

krista.knight@queensu.ca

613-533-6000

ext. 79325

November

Rotation Schedules

http://meds.queensu.ca/education/postgraduate/rotation_schedules

PGME

pgme@queensu.ca

613-533-2543

 

Royal College of Physicians and Surgeons of Canada

http://www.royalcollege.ca/portal/page/portal/rc/public

 

 

 

 

College of Family Physicians of Canada

http://www.cfpc.ca/Home/

 

 

 

 

Accreditation

Our residency training programs are accredited by the RCPSC or the CFPC

Karen Spilchen

karen.spilchen@queens.ca

613-533-6000

ext. 78105

Every 6 years

 

Confirmation of     Completion of Training (CCT) Spring exam (Specialty)

Sent to programs from the PGME office.

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Receive in October

 

Confirmation of     Completion of Training (CCT) Fall exam (Sub-Specialty)

Sent to programs from the PGME office.

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Receive in February

CiTER/StACER

Only for Internal Medicine and Pediatric programs

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Receive in May

FiTERS Final In-Training Evaluation Reports – Spring Exam (Specialty)

Royal College sends directly to the programs to be completed and send to PGME office.

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Receives email from College in January

FiTERS Final In-Training Evaluation Reports – Fall Exam (Sub-Specialty)

Royal College sends directly to the programs to be completed and send to PGME office.

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

Receives email from College in May

Transfers

http://meds.queensu.ca/education/postgraduate/policies/transfers

Denise Jones

denise.jones@queensu.ca

613-533-6000
ext. 75431

January to April

Verification of training

http://meds.queensu.ca/education/postgraduate/welcome/credentials_verification

Sheena Wilkinson

sheena.wilkinson@queensu.ca

613-533-2543

 

Visa Trainees

http://meds.queensu.ca/education/postgraduate/admission/fellowships/international

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

 

Info page:

Sponsored Visa Trainees

http://meds.queensu.ca/education/postgraduate/visa

Leslie Barroso

barrosol@queensu.ca

613-533-6000

ext. 77046

 

Canadian Medicine Primer

http://www.touchstoneinstitute.ca/education-programs/canadian-medicine-primer.aspx

Touchstone Institute

info@tsin.ca

416-924-8622

 



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