Responsibilities

Responsibilities - Program / Program Director

Contact colleagues from Ontario/Quebec to solicit interest in becoming an External Reviewer
Provide PGME Office with contact information for External Reviewer, including email address, mailing address, and phone number
Inform all involved staff members and residents of duties and responsibilities for upcoming review
Ensure availability of individuals under review
Book rooms for the review
Arrange refreshment break and meal(s) for internal review team
Complete and submit five copies of the Pre-Survey Questionnaire to the PGME office
Complete and submit the internal review agenda template to the PGME office
Make available the following documentation to the review team on the morning of the review:
- Residency Program Committee minutes
- Overall and Rotation Specific Goals & Objectives
- Examples of Resident Files*
- Documentation on Research Projects, Publications, and Research Days
- Schedule of Academic Teaching Rounds
- Residents' Evaluation of the Program

*Permission must be sought from the resident to have his/her file available (a signed waiver is needed)

Download the Program Review Checklist.

Responsibilites - Postgraduate Medical Education Office

Contact External Reviewer to make accommodation arrangements
Arrange honorarium for External Reviewer ($750)
Reimburse External Reviewer for travel expenses
Write to Chief/Senior Residents asking for him/her to consult with residents and prepare a confidential critique of program
Prepare and provide documentation package to members of the Internal Review Team including:
- List of Committee Members
- Agenda for Review
- RCPSC/CFPC Pre-Survey Documentation
- Copy of the Report of the last Review or Survey
- Copy of the RCPSC/CFPC Specialty Training Requirements
- Copy of the RCPSC/CFPC Specialty Goals and Objectives
- Copy of the RCPSC/CFPC General Standards of Accreditation
- Copy of the RCPSC/CFPC General Information Concerning Accreditation of Residency Programs
- Resident Critique Letter