Pre-clerkship Observerships

Below you will find application details for pre-clerkship global health observerships. Please read instructions carefully and pay close attention to deadlines. 
APPLICATION PROCESS

1) Read the documents Criteria for Pre-clerkship GH Observership and Pre-clerkship Code of Conduct.

2) Complete a pre-clerkship GH observership application through the Placement Map page on the OGH website. If the placement has been created you may apply through the database. If the placement has not been created, you will need to create a new placement and then apply (link is located below the map). The application is directed through MEdTech and is entirely electronic. The deadline is March 15, 2017.

Please note: The Office of Global Health must approve educational objectives and students must agree to the Code of Conduct. Application and email confirmation from the OGH must be sent to the Office of Global Health. This does NOT need to be completed when application submitted.

If you are completing a placement that will not take place during the typical summer months please email the Office of Global Health at global.health@queensu.ca 

3) Refer to the International Activities & Procedures page on the UGME site. Take note of all required procedures and deadlines. Contact Jacqueline Findlay, jacqueline.findlay@queensu.ca for questions regarding UGME policies.

4) Electronically submit the Observership Registration Form for the UGME. NOTE: upon returning to Kingston you are required to submit an observership attendance form to ensure the observership is recorded with the UGME. Please contact the UGME with any questions. Observership forms are due 6 weeks prior to the observership. 

5) Familiarize yourself with the supporting documentation for the Off-Campus Activity Safety Policy. Complete and submit the Off-Campus Activity Safety Policy (OCASP) application. OCASP must be submitted six (6) weeks prior to your departure for approval.

Please note: OCASP application is lengthy and may take a significant amount of time. If the Queen's University International Centre does not approve your observership, it will not be recorded in your academic records. If you require further assistance with your application, please contact Sandra Jeffers at jefferss@queensu.ca 

6) Please visit this page for current PDT dates. 
 

PRE-DEPARTURE CHECKLIST

  • Applications due March 15, 2017
  • The OGH is to confirm student’s personal and educational objectives and confirm agreeance with Code of Conduct 
  • Pre-departure training: March 21 & 27, 2017. Completion of the online module below and attendance at both PDT sessions is MANDATORY. 
  • It is time to start thinking about immunizations, health insurance & language training.

Prior to PDT: follow this link to the Queen's University International Centre PDT and read the 'before you go' and 'while abroad' sections. 

  • Individual PDT interviews: April and May 2017
  • OCASP: due six (6) weeks prior to your departure date
  • Observership Approval Form: due 6 weeks prior to departure (online through UGME)

** The Office of Global Health strongly recommends students register with the Department of Foreign Affairs and International Travel’s program, Registration of Canadians Abroad.

POST-ARRIVAL REMINDERS:

  • Observership Attendance Form: due September 2017  (online through UGME)
  • OCASP post-activity report form: due 30 days post-arrival (online through OCASP portal)

POST-DEPARTURE REQUIREMENTS:
  • MANDATORY Post-arrival Debrief Session and/or Interview: September & October 2017
  • Reflection: Due: October 1, 2017