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Resources

Please check this page regularly prior to commencing School in September. This page will be updated regularly as information is made available

Helpful Queen's Websites

Other Useful Websites:

MD Management Financial Services (pdf)
Visit studentfinances.cma.ca today to view our webcast on Organizing Your Finances for Medical School and to find out more about MD Financial and your medical associations.

Entrance Awards

Students are invited to apply to:
  • The Roberta McCulloch Scholarship in English
    • Awarded to a candidate entering the first medical year for proficiency in University work in English prior to entering medical school.  The candidate must have completed a minimum of three Undergraduate English courses.
  • The W.W. Near and Susan Near Scholarship in Psychology
    • Awarded to a candidate entering the first medical year for proficiency in university work in Psychology prior to entering medical school. The candidate must have completed a minimum of three Undergraduate Psychology courses.
Submission Details:
If you are interested in applying for either of these awards, please submit an essay (maximum length 500 words for each) outlining your proficiency in English/Psychology by September 15th each year.
Essays must be submitted electronically in Microsoft Word format to:
Brian Rutz
School of Medicine
Email: Brian Rutz, rutzb@queensu.ca
Please include the name of the Award you are applying for in the subject line of your email.

The Off Campus Activity Safety Policy (OCASP) requires that we have documentation as to the nature and location of each student participating in University-sanctioned off campus activities with specific information regarding any applicable safety issues.

Completion of the documentation for international activity is mandatory. Academic credit will not be granted unless all steps have been completed and approval granted prior to departure.

Please note in addition to the UGME application procedure there is an additional mandatory application procedure through the Office of Global Health.

 

STEP 1 – SUBMIT APPROPRIATE APPROVAL FORM TO UNDERGRADUATE MEDICAL EDUCATION OFFICE (UGME)

Please note that international electives require an additional approval process; as this takes more time, proposals for international electives should be submitted at least 12 weeks in advance of the start date.    

Observerships/Critical Enquiry - complete the Observership Approval Form via 
MEdTech.

Electives - complete an Elective Approval Form and submit electronically for approval of Educational Objectives (you will be redirected to MEdTech Central to access form via the Clerkship Module). 

Conferences and Seminars - the Approval for Time Off to be completed and submitted to the Undergraduate Office for approval.

STEP 2 – COMPLETION AND SUBMISSION OF THE OCASP 2.0 AND ATTACHMENTS

Complete and submit the OCASP 2.0 application (login with your netID and password).  Once completed this form automatically is reviewed by the appropriate persons. 

a)  The student must complete the on-line predeparture training within the OCASP 2.0 application and the Global Health pre-departure training. 

b) The student must access the following websites to identify specific risks and the means by which the associated risks can be appropriately managed. Insert this information in the Hazards section on the OCASP 2.0 application:

d) Evidence that the student has considered the personal medical risks associate with the elective including requirements for immunization and health insurance. There have been significant changes to the AMS Supplemental Health Insurance Policy that students should be aware of.

STEP 3 – OBTAIN APPROVAL FROM UNDERGRADUATE MEDICAL EDUCATION OFFICE (UGME) AND OFFICE OF GLOBAL HEALTH.

Once all required documentation has been received and reviewed by the appropriate signing authorities, approval notification will be sent via email to the student. 

Notification of approval must have been received prior to departure. Students who have not been granted approval prior to departure will not receive academic credit or funding.

Go to online booking system now

Be considerate of other users. Leave the room in the same condition you found it.

Medical students will have access to book Group Study Room through a generic password issued by the UGME.  In the event you experience difficulties logging in please contact nmbadmin@queensu.ca
 

Room Booking: 

1.      Pre-booking of space is only allowed for official meetings for academic or extracurricular groups

  • 10-minute grace period, afterwards you lose your booking 

2.     Study time (individual or group) is on a first-come, first-serve basis.

  • You must sign into booking system upon arrival with estimated time of use
  • Edit your room booking time if you leave before your estimated time of use 

3.      Group (2 people) study has priority over individual study if no other rooms are available in the building

  • Individuals must share if asked, or leave 

4.      Maximum 5 hours of sign-in time per person per day 

5.      Rooms left unattended for more than 15 minutes can be claimed 

Forgot your Log-In information?

Please email nmbadmin@queensu.ca if you can't find the username and password or you have other technical problems. 

 Instructions to Book a Room

  • Log-in to the Room Booking Website: http://queensfhs.roombookingsystem.co.uk
  • Find your appropriate room category (toolbar on left)
  • Horizontal scroll across the screen until you find your room number
  • Click on the timeslot that you want
  • Fill in your Name, Audience (e.g. 2015) and Description (e.g. group study, interest group name, etc.) 

To edit your existing booking:

  • Click on the "Bookings" tab at the top 
  • Move cursor over your existing booking and click on the pencil icon on the right 

OCCUPATIONAL EXPOSURE TO A BLOODBORNE PATHOGEN (BBP) PROCEDURE FOR QUEEN’S UGME STUDENTS INCLUDING FAMILY MEDICINE, INTEGRATED OR OTHER REGIONAL ROTATIONS (PDF version):
Last Revised: May 30, 2014

A. Immediate actions:

a) Percutaneous injury: allow the puncture, cut or abrasion to bleed freely (do not “milk”), then wash well with soap under running water (use antiseptic if available).
Contact with mucous membranes: flush thoroughly with water (use eyewash station if available).

b) Immediately notify the Supervisor, Resident or attending physician.

c) Present to the nearest Emergency Department (or urgent care clinic) within 2 hours of an exposure. If you are unable to receive medical care within this time frame, call Hotel Dieu Hospital (HDH) (613-544-3400 x 2265) and ask to speak to Occupational Health. If you are unable to reach Hotel Dieu Hospital Occupational Health, page the Emergency Department attending physician at Kingston General Hospital for instructions (613-549-6666). Identify yourself as a Queen’s medical student.

d) After initial care, you must follow up with Occupational Health at HDH within 24 hours. For follow-up care you may also choose to see Student Health Services at Queen’s (146 Stuart Street) or your own family physician. Ensure that requisitions for specimens sent for student and source patient indicate that this is for “exposure follow-up” and that a copy of the results goes to the applicable Occupational Health Department (see Occupational Health Contacts section B).

e) Reporting: At KGH, the online incident reporting tool Safe Reporting should be used (access is available on the KGH intranet.) For other sites, see the occupational health contacts below in order to report the event. If you are at a site that is not listed, ask your supervisor how to contact Occupational Health.

f) Advise the Undergraduate Office of the incident.

B. Contact Information for local, integrated and regional health offices:
 

Hotel Dieu Hospital: Contact Rachel Sheldon, Occupational Health Nurse, 613-544-3400 ext. 2265 or Kelly Monaghan, Director, Occupational Health, Safety and Infection Control

Kingston General Hospital (KGH): Contact Rachel Sheldon, HDH Occupational Health Nurse,, 613-544-3400 ext. 2265 or Kelly Monaghan, HDH Director Occupational Health, Safety and Infection Control

St. Mary’s of the Lake (SMOL): During regular hours contact Celia Mayol, Occupational Health Nurse, 613-542-7222 ext. 2383.  The Nursing Supervisor
 

Providence Care Mental Health Services: During regular hours contact Celia Mayol, Occupational Health Nurse, 613-548-5567 ext. 5774.  After hours, the Nursing Coordinator may be contacted between 1600 hours and 2000 hours at extension 5828.

Providence Manor: During regular hours contact Jackie Purchase, Occupational Health Nurse, 613-548-7222 ext. 3166. 

Oshawa: Contact the Director of Occupational Health, Safety and Wellness at 905-576-8711 ext. 4430.

Markham Stouffville Hospital: Contact Sue Brown, Occupational Health Nurse; 905-472-7373 Ext. 1545 or Elaine Roache, Occupational Health Nurse; 905-472-7373 ext. 6271. If neither is available, please page through Telecommunications. Office location, Room B1603.

Belleville: Contact Lisa Botting, Occupational Health Department 613-969-7400 ext. 2328.

Brockville General Hospital: Contact Shelly Weapenicappo, Occupational Health Nurse, 613-345-5645 ext. 1174.

Perth: Contact Phillipa Thompson, Occupational Health Nurse, Perth Smith Falls District Hospital. Perth Site, 613-267-1500 ext. 4283or by email at: pthompson@psfdh.on.ca.

Brockville Mental Health Centre: Contact Jill Row, RN, Senior Coordinator, Occupational Health Service at 613-345-1461.
 

Peterborough Regional Health Centre: Contact the Occupational Health Department
Location: W3900 Phone: 705-743-2121 ext.3914.

Further information on exposure to blood borne pathogens and mucosal exposure can be found here:

Specific information about preventing sharps and needle stick injuries is available in Section IC-2-20.01 of the Kingston Hospitals Infection Control Manual Sharps Management and Injury Prevention.

Occupational Health and Safety Act Ontario Regulation 474/07: http://www.e-laws.gov.on.ca/html/regs/english/elaws_regs_070474_e.htm.

Queen's University Policy and Procedures for Reporting and Managing Infectious Diseases:
http://www.safety.queensu.ca/safety/policy/infectiousdisease.pdf

Approved by the Undergraduate Education Council of Faculties of Medicine (UE COFM) April 2014

Approved and adopted for Queen’s UGME by MD PEC April 2014

Please click HERE for a PDF version.

Preamble

In the curriculum of Ontario medical schools, students may need to travel outside to complete academic placements. The purpose of this statement is to provide general recommendations to medical students and schools for safe travel during school-sanctioned events.

We acknowledge that institutions may have other policies, protocols and/or guidelines with which students also need to be familiar. In approaching travel, students are to choose the most appropriate method of transportation considering: distance to destination, time of day, season, weather conditions, and academic responsibilities. In travel decision making, common sense and practical considerations for reducing risk should take precedence. The Undergraduate Education Council of Faculties of Medicine (UE: COFM) encourages adhering to the following guidelines wherever possible.

Guidelines

The following guidelines are provided to assist students making decisions on travel by motor vehicles. These guidelines are for information purposes only and to direct students to the appropriate regulators for further information. These guidelines are in no way comprehensive or sufficient to provide adequate advice regarding automobile insurance and vehicle operation on provincial roadways.  Students are encouraged and strongly advised to seek information from the appropriate provincial and insurance regulators regarding safe vehicular travel (i.e. FSCO and the Ministry of Transportation).

Students may wish to observe the following general travel principals:

  • Listen to the radio or consult the Internet for weather and road condition updates.
  • Use a map or Global Positioning System device.
  • Notify a friend or family member of the destination and anticipated arrival time.
  • Drive at an appropriate slower speed if the weather is inclement.
  • Allow additional time to reach their destination if weather conditions are not ideal.

In approaching a decision to travel students should understand the effects of:

1.0             Weather

Weather conditions can be unpredictable in all seasons.  Students are reminded to assess the weather forecast and road conditions for their route before travelling to ensure they are proceeding under safe conditions.  If weather conditions are not conducive to safe travel, students should consider alternate methods of travel or delaying travel plans.

2.0             Winter Travel

Students should take additional precautions when travelling during winter months.

Students should review their vehicle to ensure it is properly equipped for winter driving:

  • Have a maintenance check-up performed prior to winter.
  • Ensure tires are appropriate for winter travel. 
  • Keep the fuel tank at least half full.
  • Be sure that the windshield washer fluid is full and is rated a minimum of -40°C temperature range. Keep an extra container of washer fluid in the vehicle.
  • Completely clear snow and ice from the roof, hood, trunk and all windows, lights and mirrors.
  • Consider familiar travel routes that may provide safer driving conditions (e.g., divided highways versus two lanes, inland roads versus lakeshore routes, etc.).
  • Ensure the vehicle is equipped with a winter driving kit which includes, but is not limited to:
     
    • Ice scraper/snowbrush, shovel, sand or other traction aid such as cat litter
    • Tow rope or chain, booster cables, road flares or warning lights
    • Flashlight and batteries, fire extinguisher, candle and a small tin can, matches
    • First aid kit, small tool kit
    • Extra clothing and footwear, blanket, non-perishable energy foods – e.g., chocolate or granola bars, juice, soup, bottled water

Students driving in winter weather for curriculum should:

  • Slow down and allow extra time to reach their destination.
  • Keep a safe distance between one’s vehicle and the vehicle in front
  • Know how to handle the vehicle in all weather conditions.
  • Watch for the flashing lights of winter maintenance vehicles and emergency vehicles.

During the trip if the weather is inclement, stop and stay overnight in a safe place.

3.0             Vehicle Insurance

There is additional potential liability if a student transports other students to classes or electives. Students should ensure that their insurance is adequate for those purposes and to cover themselves. Students should also ensure that they have appropriate insurance coverage for travel outside the province.

4.0             Distraction

A common cause of motor vehicle accidents and fatalities is the driver failing to maintain their full attention to operating the vehicle.  This may include, but is not limited to “texting” while driving, rendering the driver’s ability to drive safely.

It is paramount that students ensure that their full attention is given to driving the vehicle and navigating the traffic, weather and road conditions. Students should:

  • Not at any time send, read or create text or e-mail on any cellular device while driving.
  • Not engage in conversations that may deter from you delivering your full attention to driving.
  • Pull over to a place of safety to refer to maps or check messages.
  • Only use cellular devices that are Blue Tooth compatible and able to dial and be answered through hands free technology.
  • Avoid loud music that may mask warning road sounds.
  • Drive the vehicle with safe loading.
  • Not eat while driving.
  • Drink beverages only if this can be done safely.
  • Watch the road and ignore activities away from the road
  • Ensure passengers respect the need for you to watch the road and conditions.
  • Not drive after having ingested any alcoholic beverages or medications/drugs that may impair your judgment.
  • Always start a trip thoroughly rested and not fatigued.
  • Consider purchasing a GPS device for instructions in driving routes that are not familiar to you.

5.0             Law and Legislation

Professionalism is more than interactions between patients and caregivers.  A medical student’s interaction with other professionals (police) and members of society (drivers) is as important as that with patients.

Acknowledgements:

For further information, students may wish to consult the following sources, which are acknowledged with thanks:

http://www.mto.gov.on.ca/english/safety/distracted-driving/index.shtml

http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90h08_e.htm

www.ou.edu/content/studentlife/get_involved/student_organizations/advisors/jcr%3Acontent/mid_par/download/file.res/Student%20Travel%20Policy%20-%20Registered%20Student%20Organizations(2).pdf

http://studentaffairs.fsu.edu/travel/

http://studentaffairs.fsu.edu/travel/tips/drivers.html

http://www.ccohs.ca/oshanswers/safety_haz/icesnow.html

 https://cq5publish.ou.edu/content/studentlife/studenthandbook/jcr%3Acontent/mid_par/download_6/file.res/Student%20Travel%20Policy%20-%20OU%20Sponsored%20or%20Organized%20Events.pdf

http://web.tamu-commerce.edu/aboutus/policiesproceduresstandardsstatements/rulesprocedures/24RiskManagement/24.02.02.R1VanSafety.aspx

www.tamu-commerce.edu/administration/Rules&Procedures/rules_procedures.asp?RID=87

http://www.mto.gov.on.ca/english/dandv/vehicle/register.shtml

http://www.fsco.gov.on.ca/en/auto/Pages/default.aspx