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Postgraduate Committees

Postgraduate Medical Education Committee Membership

Postgraduate Medical Education Committee  
   
Core Committee  
Associate Dean, Postgraduate Medical Education (Chair) Dr. Ross Walker
   
Anatomical Pathology Program Director Dr. Christopher Davidson
Anesthesiology Program Director Dr. Melinda Fleming
Cardiology Program Director Dr. Peggy DeJong
Clinician Investigator Program Director Dr. Graeme Smith
Critical Care  Program Director Dr. Suzanne Bridge
Diagnostic Radiology Program Director Dr. Ben Mussari
Emergency Medicine Program Director Dr. Jaelyn Caudle
Family Medicine Program Director Dr. Karen Schultz
Family Medicine Enhanced Skills Program Director Dr. Geoffrey Hodgetts
FM / Anesthesia Program Coordinator Dr. Valerie McLeod
FM / Care of the Elderly Program Coordinator Dr. Agata Szlanta
FM / Emergency Medicine Program Coordinator Dr. Joey Newbigging
Gastroenterology Program Director Dr. Mark Ropeleski
General Internal Medicine Program Director Dr. Laura Marcotte
General Surgery Program Director Dr. Diederick Jalink
Hematology Program Director Dr. Jill Dudebout
Internal Medicine Program Director Dr. David Taylor
Medical Oncology Program Director Dr. Nazik Hammad
Nephrology Program Director Dr. Khaled Shamseddin
Neurology Program Director Dr. Sean Taylor
Obstetrics and Gynaecology Program Director Dr. Julie Tessier
Ophthalmology Program Director Dr. Stephanie Baxter
Orthopedic Surgery Program Director Dr. Davide Bardana
Pediatric Program Directors Dr. Kirk Leifso
Palliative Care Medicine Program Director Dr. Ingrid Harle
Physical Medicine and Rehabilitation Program Director Dr. Sussan Askari
Psychiatry Program Director Dr. Nadeem Mazhar
Public Health and Preventive Medicine Program Director Dr. Keiran Moore
Radiation Oncology Program Director Dr. Catherine de Metz
Respirology Program Director Dr. Paul Heffernan
Rheumatology Program Director Dr. Marie Clements-Baker
Surgical Foundations Program Director Dr. Darrin Payne
Urology Program Director Dr. Michael Leveridge
   
Director of Resident Affairs Dr. Melissa Andrew
Director of Distributed Medical Education Dr. Phil Wattam
Director of Medical Affairs, Kingston General Hospital and Hotel Dieu Hospital Chris Gillies
Director of Medical Administration, Providence Care Kathleen Fitzpatrick
Interim Vice-President, Medical and Academic Programs, Providence Care Dr. John Leverette
Resident Representatives  
PARO Representative

 Dr. Eve Purdy

Chief / Senior Resident - CFPC  Dr. Ben Frid
Chief / Senior Resident - RCPSC  Dr. Brian Chan
   
Non-Voting Members  
Vice Dean, Education Dr. Leslie Flynn
Program Manager, Postgraduate Medical Education Denise Jones
Program Coordinator, Postgraduate Medical Education Karen Spilchen
Family Medicine - Kingston & 1000 Islands Site Director Dr. Geoffrey Hodgetts
Family Medicine - Belleville/Quinte Site Director Dr. Nadia Knarr
Family Medicine - Peterborough/Kawartha Site Director Dr. Kim Curtin
Family Medicine - Bowmanville/Oshawa/Lakeridge Site Director Dr. Wei-Hsi Pang
Medical Director, Academic Affairs - Lakeridge Health Corporation Dr. Randy Wax
Director, Assessment and Evaluation Laura McEwen, PhD
Director, Marketing and Recruitment Nicholas Snider 
Chair, Educational Advisory Board Dr. Michael Cummings

Chair, Resident Advisory Board  Dr. Gita Raghavan
 

Postgraduate Medical Education Committees: Meeting Dates 2017-2018

Date Committee Members to Attend Time and Location
Wednesday, August 23, 2017 PGY4 Subspecialty Program Directors 12:00-1:30pm
Dietary 3 Board Room, KGH
Thursday, September 21, 2017

PGMEC All Program Directors 12:00-1:30pm
Dietary 3 Conference Room, KGH
Wednesday, October 11, 2017 PGY4 Subspecialty Program Directors 12:00-1:30pm
New Medical Building, Rm 021
Wednesday, November 15, 2017 PGY1 PGY 1 Program Directors 12:00-1:30pm
New Medical Building, Rm 021
Wednesday, December 13, 2017 PGMEC All Program Directors 12:00-1:30pm
Dietary 3 Conference Room, KGH
Wednesday, January 17, 2018 PGY1 PGY1 Program Directors

12:00-1:30pm
Dietary 3 Board Room, KGH

Thursday, February 8, 2018 PGMEC All Program Directors 4:30-6:00pm
University Club
Meeting followed by Reception from 6:00-7:30pm
Wednesday, March 28, 2018 PGY1 PGY1 Program Directors

12:00 pm – 1:30 pm    
Dietary 3 Board Room, KGH

Wednesday, April 18, 2018 PGMEC All Program Directors 12:00-1:30pm
Dietary 3 Board Room, KGH
Thursday, May 10, 2018 PGY4 Subspecialty Program Directors 12:00-1:30pm
Dietary 3 Board Room, KGH
Thursday, June 14, 2018 PGMEC All Program Directors 12:00-1:30pm
Burr 1, Conference Room, KGH

 


The PGY1 Subcommittee of the Postgraduate Medical Education Committee (PGMEC) has been established to make recommendations to the PGMEC regarding affairs of the PGY1 programs.  The PGY1 Subcommittee will discuss several key topics including:

  • Queen's postgraduate quotas in the Canadian Residency Matching Service (CaRMS)
  • curriculum review and development for the Core Academic Days
  • resident assignment and management for PGY1 required rotations

 

Membership:

Voting Members
Dr. Christopher Davidson – Anatomical Pathology
Dr. Melinda Fleming - Anesthesiology
Dr. Kieran Moore – Public Health and Preventive Medicine  
Dr. Ben Mussari – Diagnostic Radiology
Dr. Jaelyn Caudle – Emergency Medicine
Dr. Karen Schultz – Family Medicine
Dr. Geoff Hodgetts - Family Medicine
Dr. Diederick Jalink - General Surgery 
Dr. David Taylor – Internal Medicine 
Dr. Sean Taylor – Neurology
Dr. Julie Tessier – Obstetrics & Gynecology
Dr. Stephanie Baxter – Ophthalmology
Dr. Davide Bardana – Orthopedic Surgery
Dr. Kirk Leifso – Pediatrics
Dr. Sussan Askari – PM&R
Dr. Nadeem Mazhar – Psychiatry
Dr. Catherine de Metz – Radiation Oncology
Dr. Darrin Payne - Surgical Foundations
Dr. Michael Leveridge – Urology

Ex-Officio
Dr. Ross Walker - Associate Dean, PGME
Dr. Melissa Andrew - Director of Resident Affairs
Ms. Denise Jones - Program Manager, PGME
Dr. Laura McEwen - Director, Assessment and Evaluation
Mr. Nicholas Snider - Director, Marketing and Recruitment
Ms. Karen Spilchen-Program Coordinator, PGME

Terms of Reference: Postgraduate Medical Education Committee 
Postgraduate Medical Education
School of Medicine
Faculty of Health Sciences
Queen's University
April 10, 2013


Part I: Mandate and Responsibilities

A.  Mandate:

The Postgraduate Medical Education Committee (PGMEC) at Queen’s University is responsible for the development of policy, operating principles and the review of all aspects of residency education.

B.  Policy References:

The RCPSC accreditation A Standards govern PGMEC composition, responsibilities and reporting relationships. The A Standards are available at: 

http://www.royalcollege.ca/portal/page/portal/rc/common/documents/accreditation/accreditation_purple_book_a_standards_e.pdf

 

C.  Major Responsibilities (aligned with section 3 of A Standards):

The PGMEC must:

  1. Establish general policies for residency education.
  2. Establish and maintain appropriate liaison with the Directors of Residency programs and the administrators of affiliated institutions.
  3. Conduct internal reviews of all residency programs as required by the Royal College of Physicians and Surgeons of Canada (RCPSC) and the College of Family Physicians of Canada (CFPC).
  4. Ensure appropriate distribution of the resources necessary to support high quality learning across all residency programs.
  5. Establish PGME policies to guide resident selection, supervision, assessment, promotion, and the requirement to withdraw.
  6. Establish and maintain a PGME appeals mechanism for matters related to resident promotion, remediation, and the requirement to withdraw.
  7. Promote an educational environment free of harassment and intimidation for our residents.
  8. Establish polices governing resident safety related to travel, patient encounters, including house calls, after hour consultations in isolated departments and patient transfers.
  9. Establish supervision policies that embody the concept of graduated professional responsibility & guidelines for the supervision of residents.
  10. Ensure all residency programs teach and assess residents’ knowledge, skills and attitudes necessary for medical practice common across all disciplines and in keeping with the CanMEDS and/or CanMEDS – FM competencies.
  11. Ensure adequate opportunities for faculty development for all postgraduate medical education faculty members.

 

D.  Access to Information:

Members of the committee will have access to documents required to inform the effective management of postgraduate medical education.

 

Part II: Leadership & Membership


E.  
Membership:

Core Committee

Associate Dean PGME (Chair)
Program Directors of all RCPSC programs
Director of Core Internal Medicine
Director of Surgical Foundations
Program Director of Family Medicine
Family Medicine Enhanced Skills Program Director
Family Medicine Category 1 Enhanced Skills Program Coordinators (Anesthesia, Care of the Elderly, Emergency Medicine)   
Director of Regional Education
Director of Resident Affairs
Representatives of Affiliated Teaching Hospitals
Resident Representation (Facilitated by PARO): One PARO representative, One Chief/Senior resident from CFPC program, One Chief/Senior from RCPSC program

Non-voting:

Vice Dean Education
Program Manager, PGME Office
Program Coordinator, PGME Office
Family Medicine Site Directors
Medical Director, Academic Affairs, Lakeridge Health Corporation
Educational Developer
Assessment and Evaluation Specialist
Director of Marketing and Recruitment
Chair of the Educational Advisory Board
Chair of Resident Advisory Board


Standing Subcommittees

PGY1 Subcommittee
PGY4 Internal Medicine and Sub-specialty Critical Care Subcommittee
Educational Advisory Board
Resident Advisory Committee
Ad Hoc Committees as required (e.g., Internal review) 

F.  Leadership:

Core Committee

The position of Chair of the Core Committee is a responsibility associated with the position of Associate Dean PGME.


Subcommittees

Selected by Associate Dean PGME, or as defined by the Terms of Reference for the subcommittee.


Ad Hoc Committees

Selected by Associate Dean PGME.

 

G.  Term of Membership:

All members are permanent by virtue of office except Resident Representatives     who are appointed annually and renewable for an additional year.   

H.  Responsibilities of Members:

Attend meetings
Read pre-circulated material
Participate in discussions
Communicate committee activities and report feedback at meetings
Participate in Ad Hoc committees as required

 

Part III: Meeting Procedures 

I.  Frequency and Duration of Meetings:

  • The PGMEC or its Subcommittees meet monthly throughout the academic year (September to June).
  • Additional meetings may be called at the discretion of the Chair.

J.  Quorum: 

Core Committee
Minimum of 8 Program Directors

Sub-committees & Ad Hoc
Majority of members

 

K.  Decision-Making:

  • Committee members are encouraged to work towards consensus-based decision making (See Appendix 1).
  • Motions will be passed by a majority vote.


L.  Conflict of Interest:

Members must declare conflict of interest to Chair in advance who will determine an appropriate
course of action.

M.  Confidentiality:

All documents and files reviewed and prepared by members of the committee are confidential unless otherwise stipulated.

Part IV: Administrative Support & Communication

 

N.  Administrative Support:

Provided by the Postgraduate Medical Education Office.

 

O.  Agendas & Minutes:

  • Agendas and Minutes to be distributed electronically to all members within 1 week of meetings.
  • Agendas and minutes are available to others upon request.


P.   Reporting Relationship:

Core Committee: Chair reports to SOMAC as required
Subcommittees: report to Core Committee annually, and as required
Ad Hoc committees: report to Core Committee as required

Q.  Evaluation:

Terms of reference to be formally reviewed by the Core committee on an annual basis, and as required. 

 

APPENDIX A: CONSENSUS-BASED DECISION MAKING

Rules for Building a Consensus

A consensus requires that everyone involved in the decision must agree on the individual points discussed before they become part of the decision.  Not every point will meet with everyone’s complete approval.  Unanimity is not the goal, although it may be reached unintentionally.  It is not necessary that everyone is satisfied, but everyone’s ideas should be thoroughly reviewed.  The goal is for individuals to understand the relevant data, and if need be, accept the logic of differing points of view.

The following rules are helpful in reaching a consensus:

  • Avoid arguing over individual ranking or position.  Present a position as lucidly as possible, but seriously consider what the other group members are presenting. 
  • Avoid “win-lose” stalemates.  Discard the notion that someone must win and thus someone else must lose.  When an impasse occurs, look for the next most acceptable alternative for both parties. 
  • Avoid trying to change minds only in order to avoid conflict and achieve harmony.  Withstand the pressure to yield to views that have no basis in logic or supporting data.
  • Avoid majority voting, averaging, bargaining, or coin flipping.  These techniques do not lead to a consensus.  Treat differences of opinion as indicative of an incomplete sharing of information, and so keep probing.
  • Keep the attitude that the holding of different views by group members is both natural and healthy.  Diversity is a normal state; continuous agreement is not.
  • View initial agreement as suspect.  Explore the reasons underlying apparent agreement on a decision and make sure that all members understand the implication of the decision and willingly support it.  


Approved at PGMEC April 10, 2013
Approved at SOMAC October 15, 2013 

Download the Terms of Reference

Resident Advisory Committee

 

The Resident Advisory Committee was established in August 2012 to provide a forum for resident engagement in policy and management decisions within the affiliated teaching hospitals.  Working collaboratively with hospital administration, the committee reports to the Postgraduate Medical Education Committee (PGMEC) and current membership includes:

  • Residents from Kingston General Hospital's Joint Program Committees
  • Residents from Hotel Dieu Hospital's Ambulatory Care Committee
  • Residents from the Department of Family Medicine
  • A Subspecialty Medicine resident
  • The Core Internal Medicine Program Director
  • The Directors of Medical Affairs from Kingston General and Hotel Dieu Hospitals
  • The Associate Dean, Postgraduate Medical Education